Disbursement Services

Responsible for University-wide management of accounts payable, travel, reimbursement, purchasing card, and payment disbursements functions.


 

Services provided

Accounts Payable Function

For UW–Madison, this service includes travel, invoice audit, and payment approval processing, and working closely with Purchasing Services in the design of policies and procedures which affect the accounting for purchasing transactions. The Purchasing Card and Travel Card programs are part of this function.

Payment Disbursement

Checks are the form of payment to vendors and employees for non-salary payments. We also supply same day emergency transaction payments when necessary. Along with our payment process we can–when required–process foreign drafts, wire transfers, and ACH payments.

Travel, Card, and Reimbursement

Assists UW Staff with planning business trips and determining the best options for transportation and lodging. Also provide Reimbursement services.

Leadership

Liv Goff

Position title: Director of Disbursement Services

Email: livvia.goff@wisc.edu

Phone: (608) 890-3120

Meghann Grove

Position title: Financial Associate Director - Travel & Card

Email: meghann.grove@wisc.edu

Phone: (608) 262-3300

Denise McDearmon

Position title: Financial Manager - Disbursement Administration

Email: mcdearmon@wisc.edu

Phone: (608) 262-0003

Jennifer Roltgen

Position title: Finance Associate Director

Email: jennifer.roltgen@wisc.edu

Phone: (608) 265-1121

Disbursement Administration

wdt_ID Staff Name Disbursement Administration Duties
2 Lisa Griesel Vendor Relations beginning with the letters A-L
3 Sandy Bolson Vendor Relations beginning with the letters M-Z ; Mail Room
4 Roseanne Hatfield Payment Creation
6 Denise McDearmon Supervisor
9 Sean Kirkeng Accountant
10 Andrew Waskow Disbursement Administration Support
11 Emma Nametz Supplier File Administration
12 Amanda Walker Supplier File Administration

Disbursements Audit

wdt_ID Staff Name Disbursement Audit Roles
1 Jennifer Roltgen Supervisor
2 Viki Prochaska PO Audit-suppliers starting with A-B
3 Jennifer Nelson PO Audit-suppliers starting with C-D
4 Karie Manhart PO Audit-suppliers starting with E-G
5 Emily Soldner PO Audit-suppliers starting with H-L, Gordon Flesch and Ricoh
6 Blythe Kingsbury PO Audit-suppliers starting with M
7 Pang Thao PO Audit-suppliers starting with N-R
8 Karyn Schroeder PO Audit-suppliers starting with S-Z, #'s, FedEx
9 Juli Beard Audit - Direct Payments, Voucher Uploads, UPS
12 Zhengyu Pei Audit - Payment to Individuals (PIR)

Travel and Card

Frank Austin

Position title: Auditor II

Email: frank.austin@wisc.edu

Phone: (608) 265-1122

Allie Demet

Position title: Accountant II - Travel & Cards

Email: alexandra.demet@wisc.edu

Phone: (608) 263-3525

Meghann Grove

Position title: Financial Associate Director - Travel & Card

Email: meghann.grove@wisc.edu

Phone: (608) 262-3300

Peggy Herling

Position title: Financial Specialist II - Travel & Card

Email: peggy.herling@wisc.edu

Phone: (608) 890-2504

Rebecca Lin

Position title: Travel and Card Program Admin

Email: rebecca.lin@wisc.edu

Phone: (608) 265-1023

General Information

Find Accounting Services

21 N. Park Street
Madison, WI 53715-1218

Call Accounting Services

(608) 262-5748

Fax Accounting Services

Fax:
(608) 262-5060 – Controller’s Office
(608) 262-9681 – File Room
(608) 265-9035 – Vendor Relations

Contact Email per Topic/Area

Topic Where to submit questions
Accounting Services / Making Payments acctg@bussvc.wisc.edu
Accounts Payable (DPs/PIRs)  acctg@bussvc.wisc.edu
Expense Reimbursement expensereimbursement@bussvc.wisc.edu
Purchasing Card pcard@bussvc.wisc.edu
Travel uwtravel@bussvc.wisc.edu