Responsible for University-wide management of accounts payable, travel, reimbursement, purchasing card, and payment disbursements functions.
Services provided
Accounts Payable Function
For UW–Madison, this service includes travel, invoice audit, and payment approval processing, and working closely with Purchasing Services in the design of policies and procedures which affect the accounting for purchasing transactions. The Purchasing Card and Travel Card programs are part of this function.
Payment Disbursement
Checks are the form of payment to vendors and employees for non-salary payments. We also supply same day emergency transaction payments when necessary. Along with our payment process we can–when required–process foreign drafts, wire transfers, and ACH payments.
Travel, Card, and Reimbursement
Assists UW Staff with planning business trips and determining the best options for transportation and lodging. Also provide Reimbursement services.
Leadership
Liv Goff
Position title: Director of Disbursement Services
Email:
livvia.goff
Phone: (608) 890-3120
Meghann Grove
Position title: Financial Associate Director - Travel & Card
Email:
meghann.grove
Phone: (608) 262-3300
Denise McDearmon
Position title: Financial Associate Director - Disbursement Administration
Email:
mcdearmon
Phone: (608) 262-0003
Jennifer Roltgen
Position title: Finance Associate Director - Disbursement Audit
Email:
jennifer.roltgen
Phone: (608) 265-1121
Disbursement Administration
| wdt_ID | Staff Name | Disbursement Administration Duties |
|---|---|---|
| 2 | Denise McDearmon | Associate Director |
| 3 | Spencer Stegman | Supervisor - Payments & Vendor Relations |
| 4 | Emma Nametz | Accountant I |
| 6 | Sean Kirkeng | Accountant III |
| 9 | Andrew Waskow | Disbursement Administration Support |
| 10 | Roseanne Hatfield | Payment Creation |
| 11 | Amanda Walker | Supplier File Administration |
| 12 | Bobbie Egeston | Supplier File Administration |
| 13 | Astoria Goldsby | Supplier File Administration |
| 14 | Shanon Chew | Supplier File Administration |
| 15 | Ibrahim Abbasbayli | Supplier File Administration |
| 16 | Lisa Griesel | Vendor Relations beginning with the letters A-L |
| 17 | Sandy Bolson | Vendor Relations beginning with the letters M-Z, #'s |
| 18 | Peggy Herling | Vendor Relations Support / Wires |
Disbursements Audit
| wdt_ID | Staff Name | Disbursement Audit Roles |
|---|---|---|
| 1 | Jennifer Roltgen | Associate Director |
| 2 | Kellan Sunness | PO Audit-suppliers starting with A-B |
| 3 | Jennifer Nelson | PO Audit-suppliers starting with C-D |
| 4 | Karie Manhart | PO Audit-suppliers starting with E-G |
| 5 | Emily Soldner | PO Audit-suppliers starting with H-L, Gordon Flesch |
| 6 | Blythe Kingsbury | PO Audit-suppliers starting with M, Voucher Uploads |
| 7 | Bryce Heth | PO Audit-suppliers starting with N-R |
| 8 | Karyn Schroeder | PO Audit-suppliers starting with S-Z, #'s, FedEx |
| 9 | Juli Beard | Audit - Direct Payments, Voucher Uploads, UPS |
| 12 | Yunlin Sun | Audit - Payment to Individuals (PIR) |
| 13 | Helen Liang | Audit - Direct Payments, Voucher Entry |
| 14 | Viki Prochaska | Vendor relations for Catalog Suppliers |
Travel and Card
Meghann Grove
Position title: Financial Associate Director - Travel & Card
Email:
meghann.grove
Phone: (608) 262-3300
Rebecca Lin
Position title: Travel and Card Program Admin
Email:
rebecca.lin
Phone: (608) 265-1023
Allie Watters
Position title: Accountant II - Travel & Cards
Email:
allie.watters
Phone: (608) 263-3525
General Information
21 N. Park Street
Madison, WI 53715-1218
(608) 262-5748
Fax:
(608) 262-5060 – Controller’s Office
(608) 262-9681 – File Room
(608) 265-9035 – Vendor Relations
Contact Email per Topic/Area
| Topic | Where to submit questions |
| Accounting Services / Making Payments | acctg@bussvc.wisc.edu |
| Accounts Payable (DPs/PIRs) | acctg@bussvc.wisc.edu |
| Expense Reimbursement | expensereimbursement@bussvc.wisc.edu |
| Purchasing Card | pcard@bussvc.wisc.edu |
| Travel | uwtravel@bussvc.wisc.edu |