Disbursement Services

Responsible for University-wide management of accounts payable, travel, reimbursement, purchasing card, and payment disbursements functions.


Services provided

Accounts Payable Function

For UW–Madison, this service includes travel, invoice audit, and payment approval processing, and working closely with Purchasing Services in the design of policies and procedures which affect the accounting for purchasing transactions. The Purchasing Card and Travel Card programs are part of this function.

Payment Disbursement

Checks are the form of payment to vendors and employees for non-salary payments. We also supply same day emergency transaction payments when necessary. Along with our payment process we can–when required–process foreign drafts, wire transfers, and ACH payments.

Travel, Card, and Reimbursement

Assists UW Staff with planning business trips and determining the best options for transportation and lodging. Also provide Reimbursement services.


Liv Goff

Position title: Director of Disbursement Services

Email: livvia.goff@wisc.edu

Phone: (608) 890-3120

Meghann Grove

Position title: Financial Associate Director - Travel & Card

Email: meghann.grove@wisc.edu

Phone: (608) 262-3300

Denise McDearmon

Position title: Financial Associate Director - Disbursement Administration

Email: mcdearmon@wisc.edu

Phone: (608) 262-0003

Jennifer Roltgen

Position title: Finance Associate Director - Disbursement Audit

Email: jennifer.roltgen@wisc.edu

Phone: (608) 265-1121

Disbursement Administration

wdt_ID Staff Name Disbursement Administration Duties
2 Denise McDearmon Associate Director
3 Spencer Stegman Supervisor - Payments & Vendor Relations
4 Emma Nametz Accountant I
6 Sean Kirkeng Accountant III
9 Andrew Waskow Disbursement Administration Support
10 Roseanne Hatfield Payment Creation
11 Amanda Walker Supplier File Administration
12 Bobbie Egeston Supplier File Administration
13 Astoria Goldsby Supplier File Administration
14 Shanon Chew Supplier File Administration
15 Ibrahim Abbasbayli Supplier File Administration
16 Lisa Griesel Vendor Relations beginning with the letters A-L
17 Sandy Bolson Vendor Relations beginning with the letters M-Z, #'s
18 Peggy Herling Vendor Relations Support / Wires

Disbursements Audit

wdt_ID Staff Name Disbursement Audit Roles
1 Jennifer Roltgen Associate Director
2 Kellan Sunness PO Audit-suppliers starting with A-B
3 Jennifer Nelson PO Audit-suppliers starting with C-D
4 Karie Manhart PO Audit-suppliers starting with E-G
5 Emily Soldner PO Audit-suppliers starting with H-L, Gordon Flesch
6 Blythe Kingsbury PO Audit-suppliers starting with M, Voucher Uploads
7 Bryce Heth PO Audit-suppliers starting with N-R
8 Karyn Schroeder PO Audit-suppliers starting with S-Z, #'s, FedEx
9 Juli Beard Audit - Direct Payments, Voucher Uploads, UPS
12 Yunlin Sun Audit - Payment to Individuals (PIR)
13 Helen Liang Audit - Direct Payments, Voucher Entry
14 Viki Prochaska Vendor relations for Catalog Suppliers

Travel and Card

Frank Austin

Position title: Auditor II

Email: frank.austin@wisc.edu

Phone: (608) 265-1122

Meghann Grove

Position title: Financial Associate Director - Travel & Card

Email: meghann.grove@wisc.edu

Phone: (608) 262-3300

Rebecca Lin

Position title: Travel and Card Program Admin

Email: rebecca.lin@wisc.edu

Phone: (608) 265-1023

Allie Watters

Position title: Accountant II - Travel & Cards

Email: allie.watters@wisc.edu

Phone: (608) 263-3525

Terry Wilson

Position title: Travel Manager

Email: terry.wilson@wisc.edu

General Information

Find Accounting Services

21 N. Park Street
Madison, WI 53715-1218

Call Accounting Services

(608) 262-5748

Fax Accounting Services

(608) 262-5060 – Controller’s Office
(608) 262-9681 – File Room
(608) 265-9035 – Vendor Relations

Contact Email per Topic/Area

Topic Where to submit questions
Accounting Services / Making Payments acctg@bussvc.wisc.edu
Accounts Payable (DPs/PIRs)  acctg@bussvc.wisc.edu
Expense Reimbursement expensereimbursement@bussvc.wisc.edu
Purchasing Card pcard@bussvc.wisc.edu
Travel uwtravel@bussvc.wisc.edu