Replenishable Checking Accounts

Follow directions laid out in 3012.1 Replenishable Checking Account Procedure.

Use the following forms to open a replenishable checking account:

• Custodian Fund Request Form
• Custodian Fund Agreement Form
• Custodian Fund Budget Form
• New Bank Account Form
• Check Order Form
• Bank Account Website Access Form
• Memorandum of Understanding (MOU) for Replenishable Checking Accounts
  • Custodian
  • Signers
  • Reconciler

You will need to use the NR Number Generator tool to generate a unique number for your new replenishable checking account.

Access NR Number Generator

View the main tasks for maintaining a replenishable checking account in 3012.1 Replenishable Checking Account Procedure.

Use the following forms to maintain a replenishable checking account:

• Bank Reconciliation Worksheet
• Check Register Worksheet
• Custodian Fund Accounting Form
• Research Participant Log

The following tasks may need to be completed at times—the needed forms are listed underneath the task. Please see 3012.1 Replenishable Checking Account Procedure for information on who needs to complete or sign each form and where the completed forms should be sent. (The forms will often have routing information listed as well.)

Increase or decrease the authorized amount of a replenishable checking account

• Custodian Fund Agreement Form
• Custodian Fund Accounting Form
• Custodian Fund Budget Form
• Justification for Changes to Custodian Funds

Increase or decrease the check limit on a replenishable checking account

• Update Bank Account Information

Add or remove a signer(s) on a replenishable checking account

• MOU for Replenishable Checking Accounts – Signers (PDF)
• US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.>

Order checks for a replenishable checking account

• Check Order Form

Change a custodian for a replenishable checking account

• Custodian Fund Agreement Form
• Custodian Fund Accounting Form
• MOU for Replenishable Checking Accounts – Custodian (PDF)

Change a reconciler for a replenishable checking account

• MOU for Replenishable Checking Accounts – Reconciler (PDF)
• Bank Account Website Access Form (US Bank SinglePoint)

Change the name of a replenishable checking account

• Custodian Fund Agreement Form
• US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
• Check Order Form

Change the mailing address on the bank statement of a replenishable checking account

• Justification for Changes to Custodian Funds

Change US Bank SinglePoint access

• Bank Account Website Access Form (US Bank SinglePoint)

Follow closing instructions in 3012.1 Replenishable Checking Account Procedure.

Use the following forms to close a replenishable checking account:

• Check Shred Confirmation