Checking accounts used for research participant studies that are for more than one year.
Replenishable Checking Accounts are used to pay research participants by check for research participant studies that are for more than one year. A Custodian, Reconciler, and Signers are required.
Common tasks
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Open a replenishable checking account
To open a replenishable checking account, follow 3012.1 Replenishable Checking Account Procedure.
Use the following forms to open a replenishable checking account:
- Custodian Fund Request Form
- Custodian Fund Agreement Form
- Custodian Fund Budget Form
- New Bank Account Form
- Check Order Form
- Bank Account Website Access Form
- Memorandum of Understanding (MOU) for Replenishable Checking Accounts
You will need to use the NR Number Generator tool to generate a unique number for your new replenishable checking account.
Maintain a replenishable checking account
To maintain a replenishable checking account 3012.1 Replenishable Checking Account Procedure. for the main tasks.
Use the following forms to maintain a replenishable checking account:
- Bank Reconciliation Worksheet
- Check Register Worksheet
- Custodian Fund Accounting Form
- Research Participant Log
In addition, the following tasks may need to be completed at times:
Increase or decrease the authorized amount of a replenishable checking account
- Custodian Fund Agreement Form
- Custodian Fund Accounting Form
- Custodian Fund Budget Form
- Justification for Changes to Custodian Funds
Increase or decrease the check limit on a replenishable checking account
Add or remove a signer(s) on a replenishable checking account
- MOU for Research Participant Studies – Signers
- US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
Order checks for a replenishable checking account
Change a custodian for a replenishable checking account
- Custodian Fund Agreement Form
- Custodian Fund Accounting Form
- MOU for Research Participant Studies – Custodian
Change a reconciler for a replenishable checking account
- MOU for Research Participant Studies – Reconciler
- Bank Account Website Access Form (US Bank SinglePoint)
Change the name of a replenishable checking account
- Custodian Fund Agreement Form
- US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
- Check Order Form
Change the mailing address on the bank statement of a replenishable checking account
Change US Bank SinglePoint access
Close a replenishable bank account
To close a replenishable bank account, follow 3012.1 Replenishable Checking Account Procedure.
Use the following forms to close a replenishable checking account:
Policies and procedures
Memorandums of Understanding (MOUs)
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Contact
Financial Information Management
21 N. Park Street
Madison, WI 53715
cstdnfnd@bussvc.wisc.edu