There are several different types of journals that are used to record financial transactions in the general ledger. These can help determine the nature and/or source of where the transactions originate.
These are sometimes referred to as journal masks, or journal ID.
The different types of journal types that are differentiated by journal ID mask (i.e. journal ID prefix e.g. JRR, JRB, JRT, PJ, FB, etc.).
Note: This is not an exclusive list.
| Journal ID Mask Code | Source Code | Journal ID Description | Functional Area | Manual vs System Generated |
|---|---|---|---|---|
| AP | APA | Journals created by the voucher post process (AP accrual) | Accounts Payable | System Generated |
| AP | APX | Journals created by canceling the original voucher accrual (AP closure) | Accounts Payable | System Generated |
| PY | PMT | Journals created by the Payment Posting process | Accounts Payable | System Generated |
| PY | APC | Journals created by canceling a payment (AP Cancel) | Accounts Payable | System Generated |
| EXACC | EX | Journals generated from Travel & Expenses module to record expenses | Travel and Expenses | System Generated |
| EXCLS | EX | Journals generated from Traven and Expenses module to cancel original travel expenses (Expense Closure Journal) | Travel and Expenses | System Generated |
| PYEXP | PMT | Travel and Expenses payment journals | Travel and Expenses | System Generated |
| PYEXC | EX | Travel and Expenses canceled payment journals | Travel and Expenses | System Generated |
| PE | HRS | Salary encumbrance journals generated from Human Resource System (HRS) | Payroll | System Generated |
| PJ | HRS | Payroll journals from payroll calc. generated from Human Resource System (HRS) | Payroll | System Generated |
| FB | HRS | Fringe Benefit Journals from payroll calc. generated from Human Resource System (HRS) | Payroll | System Generated |
| PP | HRS | Payroll Encumbrance liquidations from Human Resource System (HRS) | Payroll | System Generated |
| PT | HRS | Direct Retros (Salary transfers) from Human Resource System (HRS) | Payroll | System Generated |
| BR | HRS | Benefits Billing from Human Resource System (HRS) | Payroll | System Generated |
| AR | AR | Sponsored Program accounts receivable payment or maintenance journals | RSP - Grants Module | System Generated |
| BI | BI | Sponsored Program Billing | RSP - Grants Module | System Generated |
| CA | CA | Grants revenue recognition or utilization journals | RSP - Grants Module | System Generated |
| GM | GM | Grants F&A journals | RSP - Grants Module | System Generated |
| GMFA | INT | Grants F&A adjustment journals | RSP - General Ledger | Manual |
| JRTRF | INT | Journals posted by Research & Sponsored Programs (RSP) for residual transfers, balance sheet closeouts, etc. | RSP - General Ledger | Manual |
| ARM | ARN | Non-Sponsored Program accounts receivable maintenance journals | Cash Management | System Generated |
| ARP | ARN | Non-Sponsored Program accounts receivable payment journals | Cash Management | System Generated |
| BIN | BIN | Non-Sponsored Program Billing | Cash Management | System Generated |
| JDD | DDD | Revenue journals for daily deposit by Cash Management Staff | Cash Management | Manual |
| JRR | INT | Revenue journals for deposits & transfers by departments | General Ledger | Manual |
| JRT | INT | Internal cost transfers entered via JET (Journal Entry Tool) | General Ledger | Manual & System Generated |
| JRB | INT | Inter-departmental billings entered via JET (Journal Entry Tool) | General Ledger | Manual |
| JRCORR | INT | Correction journals done in Shared Financial System (SFS) only. | General Ledger | Manual |
| JRSCT | INT | Salary cost transfer journals for payroll prior to FY11 (used starting FY18) | General Ledger | Manual |
| IUJ | IUJ | Inter-unit journals between campuses. | General Ledger | Manual |
| IUT | IUT | Payroll Vendor Payments Transfer | General Ledger | Manual |
| BD | BUD | Budget Journals. For budget adjustment journals, the journal ID has a department/division identifier after BD initial plus a number. | Budget | Manual |
| BDPJROL | BUD | Budget journals for budget roll forward | Budget | Manual |
| BDPRJ | BUD | Shared Financial System (SFS) standard budget journals for non-sponsored projects. | Budget | Manual |
| BDPYPY | BUD | Budget journals for year end carry over POs. | Budget | Manual |
| ALO | ALO | Journals created from Shared Financial System (SFS) allocation process: e.g. grants fringes | General Ledger | System Generated |
| FX | ALO | Fringe allocation journals created on month-ends in Shared Financial System (SFS). | General Ledger | System Generated |
| TL | ALO | Terminal Leave allocation journals | General Ledger | System Generated |
| TUREM | INT | Tuition/Fee remission charges journals (detail charges). | General Ledger | System Generated |
| FREM | INT | Tuition/Fee remission summary journals. | General Ledger | System Generated |
| SALTAX | XJV | Sales Tax allocation journals (transfer to 980100) | General Ledger | System Generated |
| WS | ALO | Work Study allocation (transfer to 023000) | General Ledger | System Generated |
| JR998 | ALO | Period 998 journals | General Ledger | System Generated |
| POCOR | ENC | PO encumbrance correction journals done in Shared Financial System (SFS) only | General Ledger | Manual |
| TFREV | DDD/INT | Trust funds transfers done in Shared Financial System (SFS) only | Trust Funds | Manual |
| DIV98 | XJV | One-time transfers for department 980100 cleanup (used in FY17 & FY18 only) | General Ledger | System Generated |
| STR | INT | Salary cost transfer journals from Salary Cost Transfer (SCT) application in Journal Entry Tool (JET) - No longer used, (last used in FY2018) | General Ledger | Manual |
| 00######## | POE | Purchase Order Encumbrance journal - creates the initial encumbrance when a purchase order is created | Purchasing | System Generated |
| 00######## | POL | Purchase Order Encumbrance Liquidation journal - reduces the encumbrance when a voucher is paid against an encumbrance | Accounts Payable | System Generated |
