A workbook to log details about the recipients of gift cards purchased with a UW–Madison purchasing card. Amount, name of recipient, date of gift receipt, and other information are required.
Gift Card Recipient Log
Gift Card Recipient Log
Traveling Form
Payment to Individual Report
The Payment to Individual Report (PIR) is used to request all payments to individual non-employees.
Use this form to request all payments to individual non-employees.
When to use the Payment to Individual Report (PIR) Form
Payments to individuals are typically used for one-time non-repetitive payments to entertainers, instructors, speakers, and consultants.
The Payment to Individual Report form is used to request payments to individuals except salaries, employee reimbursements and payment to sub-contractors when an employee/employer relationship does not exist.
The following are acceptable uses for this form:
- Prizes and Awards (Note: payments related to a person’s employment with the university should be made through payroll)
- Research Subjects
You are strongly encouraged to submit a purchase requisition and use a PO for services. PIRs over $5,000 may be reviewed by Purchasing.
The following criteria must be followed:
- Submit only one payment per PIR form.
- UW–Madison requires a completed and signed form W-9 or W-8BEN be on file in Disbursements for all payments.
- Non-U.S. Source Income payments are exempt from tax withholding and reporting. Details on what constitutes Non-U.S. Source Income payments can be found on the Federal Tax Withholding webpage under the section on Non-U.S. Source Income. A W-8BEN must be on file in Disbursements.
- Review Non-Resident Alien Required Documents (PDF) to ensure all appropriate documents are included with PIR. (Sensitive documents will be removed after department approvals have been completed.)
- Please complete the Non-Resident Alien Payment Worksheet (Excel) to determine withholding amount, if any, and attach a copy to the PIR.
Questions regarding this form should be e-mailed to uwsaproblemsolvers@uwsa.edu
Finding the Payment to Individual Report Form in ShopUW+
- After you Login, Click on “Shop” on the left-hand side.
- Next, click on “Shopping” in the fly-out menu
- Click “View Favorites.” You will see all the forms you have access to in ShopUW+. If you need access to a form that is not listed please contact, uwsaproblemsolvers@uwsa.edu
