How To Rent or Lease A Vehicle

How To Rent or Lease A Vehicle

There are two options for vehicle rentals: using a fleet vehicle or using a vehicle rental contract via Concur. Leasing a vehicle means using a fleet vehicle.

Note: In order to be covered by the State’s Liability Protection while driving on university business, all prospective drivers must complete the appropriate driver authorization request form. Please visit the Driver Authorization page for more information.

Vehicle rental

The link below has information and links for deciding which type of vehicle is best to use for travel, as well as the links needed to rent a vehicle through fleet (UW, DOA, or State) or contract.

Using a vehicle during UW business travel

Leasing a vehicle

Contact the UW Fleet Manager for information on vehicle specifications and availability.

Contact information for UW–Madison Fleet

 

Signature Authority Memo

How to Get a Document Signed by a University Official

The memo linked below discusses who has signature authority (and limited signature authority) for contracts at UW–Madison, based on contract type. Only a small number of individuals at the University of Wisconsin–Madison have been delegated the authority to sign contracts on behalf of the university.

VCFA website – Signature Authority Memo (PDF)

You can find the Signature Authority Memo on the Office of the Vice Chancellor for Finance and Administration website under “Documents > Reports and Memos”.

When in doubt about the legality of clauses in the document, contact Nancy Lynch in the Office of Legal Affairs before sending the document to the party indicated.

Concerns about insurance requirements presented in documents should be addressed to Risk Management before sending the documents to the party indicated.