Codes for Capital Equipment

SFS Code Number

Description of Codes

4602 EQUIPMENT – LABORATORY & CLASSROOM Ion accelerators, multi-channel analyzers, refrigerated centrifuges, spectroscopy amplifiers, seismographs, spectrographs, etc. DO NOT CHARGE: Lab and classroom equipment below $5,000, use code 3195.
4603 EQUIPMENT – MEDICAL Cardiograph, electro-surgical unit, ophthalmoscope, electromyography, x-ray equipment, etc. DO NOT CHARGE: Medical items below $5,000, use code 3195.
4604 EQUIPMENT AND FURNITURE – NON-WOOD Purchase cost of all types of equipment & furniture, except wood (both fixed and moveable) that is not specifically identified in any other account code and has a unit cost of $5,000 or more and a useful life of at least one or more years. Accessory equipment purchased to be attached to a newly purchased capital equipment item should be charged to this code (even if the unit cost is less than the capital limit) if the accessory increases the value of the host component.
4605 EQUIPMENT AND FURNITURE – CAPITAL LEASE Cost of payments for leased equipment & furniture when the lease agreement meets the criteria of a capital lease.
4620 COMPUTER EQUIPMENT INCLUDING DATA COMMUNICATION AND DATA/WORD PROCESSING EQUIPMENT $5,000 or more Computer mainframe, tape drives, disk drives, mass storage devices, printers, readers, key punch machines, laser printers, terminals, mini/microcomputers, word processors and printers, lines, modems, communication cable and associated peripherals etc., whether purchased or under lease/purchase agreements. DO NOT CHARGE: Computer equipment below $5,000, use 3194.
4625 COMPUTER EQUIPMENT – CAPITAL LEASE Cost of payments for leased equipment defined in code 4620 when the lease agreement meets the criteria of a capital lease.
4630 SOFTWARE PURCHASE – $5,000 or more All software or software license, which costs $5,000 or more.
4635 SOFTWARE – CAPITAL LEASE Cost of payments for leased software when the lease agreement meets the criteria of a capital lease.
4640 FURNITURE – WOOD Purchase cost of all wood furniture that has a unit cost of $5,000 or more and a useful life of two years or more, including workstations, desks, chairs, partitions, tables, bookshelves, etc. This information is necessary to comply with Wisconsin statutory reporting requirements. Institutions may devise their own criteria for making this determination.
4652 AUTOMOBILES Purchase of new or used cars, station wagons, vans, buses, etc., when primary use is for conveyance of employees and students on public highways in performance of assigned duties. Include cost of permanently attached accessories that are not classified elsewhere, e.g., trailer hitch, spotlight, luggage rack, etc.
4655 AUTOMOBILES – CAPITAL LEASE Cost of payments for leased cars, station wagons, vans, buses, etc., when the lease agreement meets the criteria for a capital lease.
4660 TRUCKS AND OTHER VEHICLES Cost of new or used motorized vehicles such as trucks, farm tractors, boats, snowmobiles, all terrain vehicles, etc., when primary use is not related to passenger conveyance. (A vehicle is defined as a motorized device that travels from point-to-point on wheels, tracks, water, etc., under the control of an onboard operator).
4665 TRUCKS AND OTHER VEHICLES – CAPITAL LEASE Cost of payments for leased trucks, tractors and other special purpose vehicles described in code 4660 when the lease agreement meets the criteria of a capital lease.
4670 EQUIPMENT – FABRICATIONS IN PROGRESS Used to record the cost of component parts and/or direct labor when an equipment item with aggregate cost of $5,000 or more is to be fabricated over time (i.e. the item is not ready to put into service pending future costs). Component parts must be attached to, or internal to the completed fabrication. Direct labor must be hands-on assembly labor or direct supervision fo that hands-on labor and traceable to the specific equipment (e.g. Physical Science Lab charges). this is the ONLY capital (46XX) code for which it is permissible to code single items with cost less than $5,000.
4680 CAPITAL PURCHASES – INTER-INSTITUTIONAL AGREEMENTS For use by the buying and selling institution for transferring the expenses and the credit. Must use Legacy Class Code.