Gift in Kind transactions will be handled using the Accounting Services Gift in Kind Policy and Procedure, not through a $0 purchase order. A gift must not be contingent on procurement action. Valuation of the gift for tax purposes is the responsibility of the vendor/donor and may NOT be acknowledged by UW-Madison employees. A deep discount should be considered a discount given by the vendor toward their bid price, NOT a gift. If a vendor expresses donative intent regarding a deeply discounted sale, contact Gift Management in Accounting Services for assistance at firstname.lastname@example.org.
2. PROCEDURES FOR GIFT-IN-KIND TRANSACTIONS:
- A Gift in Kind Routing Form with all relevant information pertaining to the gift must be routed through approval channels and on to Gift Management in Accounting Services; 21 N. Park Street Room 6254 or email@example.com. See the Gifts web page on the Accounting Services web site for specific policy and procedures to be followed:See Gifts
- If there are any “restrictions” in the proposed documents, contact the Gift Management Accountant at firstname.lastname@example.org for assistance. Certain language may disqualify gift treatment.
- A zero dollar requisition for a Gift in Kind will not be processed. If a zero dollar requisition is received by Purchasing Services it will be canceled by the purchasing agent after notifying the department of the appropriate action required.