This form should be used in cases of student group/team travel, where monetary allowances are dispensed in advance for food or entertainment expenses.
This form is for convenience and can be used in recording payment information of student group/team travel, where monetary allowances are dispensed as a cash advance in e-Reimbursement for food or entertainment expenses. This form will serve in place of a receipt for these types of small expenditures when there is no official receipt from a vendor. The university employee, (e.g. coordinator, Dean, Director, Chairperson, Coach, etc.) with permanent status, who can certify that the expenditures were travel related, should complete the Group/Team Travel Receipt Form, provide all names of attendees, purpose of payment, then approve and submit for reimbursement on an expense report, Direct Payment, or PIR form.
- Print the form on your printer.
- Complete appropriate sections of the form, including Department and funding string, name of payee and affiliation, purpose of payment and date of expenditure.
- Attach to the payment mechanism and route through usual channels.
Questions regarding this form should be e-mailed to firstname.lastname@example.org.