How to Get a Document Signed by a University Official
The memo linked below discusses who has signature authority (and limited signature authority) for contracts at UW–Madison, based on contract type. Only a small number of individuals at the University of Wisconsin–Madison have been delegated the authority to sign contracts on behalf of the university.
VCFA website – Signature Authority Memo (PDF)
You can find the Signature Authority Memo on the Office of the Vice Chancellor for Finance and Administration website under “Documents > Reports and Memos”.
When in doubt about the legality of clauses in the document, contact Nancy Lynch in the Office of Legal Affairs before sending the document to the party indicated.
Concerns about insurance requirements presented in documents should be addressed to Risk Management before sending the documents to the party indicated.
A summary sheet to outline information for processing transactions in the $5,000.00 to $49,999.00 range.
A summary sheet to outline information for processing transactions in the $5,000.00 to $49,999.00 range.
Download Simplified Bidding Record (pdf)
Related Policies and Procedures
Simplified Bid Process – UW-3055
Internal Policy and Procedure 9
Use the Speaker Contract for the personal services of an individual to speak at an event.
Use the Speaker Contract for the personal services of an individual to speak at an event.
The contract is made between the University of Wisconsin-Madison and the undersigned speaker, for the personal services of the Speaker.
Download the Speaker Contract (doc)
A form to include when an Entertainer or Speaker presents their own contract for the University's signature.
A form to include when an Entertainer or Speaker presents their own contract for the University’s signature.
Download Standard Rider (doc)
Related Policies and Procedures
Used by departments to track student payments/support.
A form to be completed by departments to evaluate equipment/property they want to trade-in against a new purchase.
A form used to submit a request to SWAP for pick-up of surplus property.
Submit a request to SWAP for pick-up of surplus property AKA offload/dispose of surplus property.
Complete SWAP Surplus Request Form
Related policies and procedures
This form is used to obtain authorization for data contained on the IBM 3270 mainframe.
This form is used to obtain authorization for data contained on the IBM 3270 mainframe.
Download Teleprocessing Network Authorization Form
Teleprocessing Network Authorization Form Instructions
- Complete appropriate sections of the form.
- Submit form per instructions on the form.
Departments can use this form to submit a tuition remission.
Departments can use this form to submit a tuition remission.
Download the Tuition Remission Form (Excel file)
Remission Form Instructions
- Complete a separate form for each term. Do not mix terms.
- For “Request Type” select the appropriate remission action of ADD or REMOVE. (You can copy and paste if needed.)
- Please submit a separate file for additions and removals.
- When removing the remissions, it is the department’s responsibility to notify a student that their remission has been canceled and that they are now responsible for paying their tuition and fees.
- To add a remission that was not on the original remission form:
- Send a separate form containing new names only.
- When you name this file, follow the instructions in 11 below
- To change a remission that was on the original remission form:
- Send a separate remission form to first remove the incorrect remission authorization. Then send a second remission form to submit the corrected information.
- Save a copy of the remission authorization form on your local drive. When deciding on a name for the form, make reference to your department in the file name.
How to upload these forms
- Use the Bursar’s Office Secure Website.
- Login with your NetID.
- Add the name of your department in the first entry box.
- Select the type of form you are submitting.
- Attach the file.
- Select “Upload File.”
The Bursar’s Office will receive notification once your upload is complete, and you will receive an email with the upload information. Please reference the file ID number if you’re contacting our office regarding an upload file.
Update Bank Account Information
Use this form to update your bank account information – Individual Checking accounts and Deposit Accounts.
Download Update Bank Account Information Form (Word doc)