PPP36 Vendor/Manufacturer Rebates

Effective 11/11/04
NEW

1. POLICY:

No state employee or public official may use his or her public position or office to obtain financial gain or anything of substantial value for the private benefit of himself or herself or his or her immediate family, or for an organization with which he or she is associated.(Wis. Stats. 19.45(2); Chapter ER-Pers 24).

2. DEFINITION:

Rebate is defined as a return of all or part of an amount given in payment for product, whether in the form of money, “free” merchandise, or, future benefits based on purchases made.

3. REBATES:

For the purpose of this policy, rebates associated with University purchases in the form of money or property are considered items of value that individuals may not personally acquire as a result of their position.

4. PROCESS FOR REIMBURSING REBATES:

A) Preferably, rebate checks should be made out to the University.  If the check is made out to an individual, it must either be signed over to the University or a personal check in the amount of the rebate must be submitted to the University for deposit.

B) Rebates in the form of certificates, property, or gift cards must be returned to the department.

C) Documentation must be kept with the originating purchase documentation showing any disposition of rebates back to the University.

REFERENCES:

Wis. Stats. 19.45(2); Chapter ER-Pers 24