Vendor Certificates of Insurance

The purpose of this program is to provide up-to-date insurance information on Vendors, Facility Users and Affiliates.


As a condition of their contract with the University, such entities are required to keep on file a current Certificate of Insurance that meets the requirements of the University. Users of this program may verify insurance on any number of businesses and other entities that maintain some type of contractual relationship with the University of Wisconsin-Madison.

We provide an on-line database that allows you see if a particular vendor has a current and approved certificate already on file with us. It can also provide details such as:

  • standard or high risk,
  • specific coverage by line of insurance (i.e. Commercial General Liability, Auto, etc.),
  • coverage start and end dates, and
  • existence of an additional insured endorsement.

If approval status is denied, a comment as to why will be listed, i.e. ‘Policy limits not acceptable’.

If you need a copy of a specific Certificate, please contact Risk Management.

Access Risk Managment Certificates of Insurance

Vendors

The purpose of the Vendor query is to provide current vendor insurance information and approval status.

This is an accordion element with a series of buttons that open and close related content panels.

Details on the Vendor query

You can search for listings by vendor number, by name/name fragment, or by service/commodity type.

If you know the vendor number, simply enter it into the field and click the View Vendor Information button.

If you do not know the vendor number, you can search by any portion of the vendor’s name. Select the look it up by Vendor name or fragment link. Type the vendor name or portion of name in the entry field (3 character minimum). You can specify search parameters by ‘contains’, ‘begins with’ or ‘ends with’.

The Vendor Info screen will contain approval and high-risk status, coverage types, Certificate date and coverage dates. It does not provide you with specific coverage limits, only whether they meet the University’s requirements. If the vendor is not approved, the ‘Comment’ box will refer you to another vendor number or there may be problems with the insurance documentation that was submitted.

High-Risk Vendor Policies – Purchasing Policies that govern High Risk Vendors

High-Risk Vendor Matrix Download – Purchasing policies for High-Risk Vendor Insurance requirements

Events

This section of the query provides current Facility User insurance information and approval status for events that are taking place at campus facilities.

This is an accordion element with a series of buttons that open and close related content panels.

Details on the Events query

Events can be searched by Event Name, Facility Name or Event Sponsor. If you know the name of the Event, you can type in the Event Name box and tab to View Event Information and hit ‘enter’ or click on that button.

If you do not know the Event Name, you may click on the Event Search button and that will take you to the Event Search screen where you can search by Event Name, Facility Name or Sponsor Name. The Facility Name will have a drop down list if you type in the first few letters of the facility name. Then you can scroll or use the ‘find’ key to get the exact name of the facility. Notice at the end of this field you can define your search. The program defaults to ‘contains’, or you may select ‘begins with’ or ‘ends with’. NOTE: Please see the directions to the right of the bottom box for further instructions.

The Event Info screen will contain approval and risk type status, dates of the event, coverage types, the certificate date and coverage dates. It will not provide you with specific coverage limits, only whether they meet the University’s requirements. If the Facility User is not approved, the ‘Comment’ box will tell you why. It may also contain pertinent information for that Event or Facility User, i.e. ‘Applies to all events on campus’.

Affiliates

This section of the query provides current Affiliate insurance information and approval status.

This is an accordion element with a series of buttons that open and close related content panels.

Details on the Affiliates query

All Affiliates are located by the Affiliate name. A search for specific Affiliate information can be done two (2) ways. If you know the Affiliate name, type that name in Affiliate Name box, tab to View Affiliate Information and hit ‘enter’ or click on that button after typing in the Affiliate name.

If you do not know the Affiliate name, you can search by a portion of the Affiliate’s name. Tab to Affiliate Name Search and hit ‘enter’ or click on that button. That will take you to the name search screen. Type the Affiliate name in Name to Search For box. Notice at the end of this field you can define your search. The program defaults to ‘contains’, or you may select ‘begins with’ or ‘ends with’. The system will then list all Affiliates based on your search.

The Affiliate Info screen will contain the name and address of the Affiliate, approval status, coverage types, the certificate date and the coverage dates. It will not provide you with specific coverage limits, only whether they meet the University’s requirements. If the Affiliate is not approved, the ‘Comment’ box will tell you why.

Contact

Risk Management's location

Risk Management
21 North Park Street, Suite 5301
Madison, WI 53715

Fax Risk Management

Fax: (608) – 262-9082

Email Risk Management

General Risk Management
riskmgmt@bussvc.wisc.edu

Driver Authorization and Automobile

driverauth@bussvc.wisc.edu

Worker’s Compensation
workcompprog@bussvc.wisc.edu