Navigating UW–Madison’s financial systems through processing and reporting of accounting data.

How to pay different departments, use custodian funds, manage cash, year-end accounting, use funding codes/strings and tax information.

Accounting Functions

UW’s financial systems

The basics of how systems interact and how to make sure the proper accounting methods are used. The Shared Financial System is sometime referred to as “SFS.”

Understand the Financial Systems

Funding codes and strings

Essential elements of how UW–Madison transacts business. Codes are individual components of a larger string, that channels transactions.

Get started with funding codes and strings

Tax compliance and reporting

Affecting most purchasing and accounting functions by advancing compliance with the federal and state tax laws.

Understand Tax

Capital Equipment

Recording and maintaining information about UW–Madison capital equipment acquisitions, both federally and university titled.

Understand Capital Equipment

Custodian Funds

Used to manage departmental cash flows and pay research participants. There are two categories: Business and Research.

Understand Custodian Funds

Month-End Accounting

How to accurately account for month-end charges such as fringe allocations, terminal leave allocations, and tuition remission charges at UW–Madison.

Understand month-end accounting

Year-End Accounting

Completed in the Shared Financial System (SFS) in July. Transactions from campus are submitted to ensure processing in the correct fiscal year.

Complete year-end accounting

Revenue and Expense Transfers

Learn how to transfer money to a different UW–Madison department or a different UW institution.

Complete revenue and expense transfers

Maintaining and Closing Projects

Learn how to use project identifications (or IDs) to accurately complete accounting practices at UW–Madison.

Learn how to maintain and close projects

Accounts Receivable
and Billing

This department provides accounts receivable services, including analysis and collection services for UW–Madison units which sell goods and services.

View accounts receivable and billing guide


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WISER Training and Resources

The link below will take you to all of the following classes:

  • Introduction to WISER
  • WISER for WISDM Users
  • RED: Highlights for WISER Projects for Grants Management
  • RED: WISER for Grants Management

View WISER class dates and times

View additional information about WISER and other financial systems

Cost Transfer Tool

The cost transfer tool is a web-based form and routing system used to process both salary and non-salary cost transfers. Learn more about the cost transfer tool


Find accounting Services

Accounting Services
21 N. Park Street
Madison, WI 53715-1218

Call accounting services

(608) 262-5748

Fax accounting services

(608) 262-5060 – Controller’s Office
(608) 262-9681 – File Room
(608) 265-9035 – Vendor Relations