UW–Madison owned property, equipment and contents are covered under the State of Wisconsin Self-Funded Property Program. The Self-Funded Property Program provides coverage for sudden and accidental damages, subject to certain limitations and exclusions.
Property claims are administered by the Wisconsin Department of Administration (DOA) Bureau of State Risk Management and are facilitated through UW–Madison’s Office of Risk Management.
All property damage claims should be immediately reported to UW–Madison’s Office of Risk Management via email at email@example.com.
Property claim reporting instructions, procedures and requirements are provided below:
Property claims are subject to a minimum $1,000 deductible per claim, with two exceptions:
- $2,500 deductible applies to all theft losses that occur with no evidence of forced removal of property or forced entry (e.g., visible pry marks, broken glass, etc.).
- There is a $0 (zero) deductible on vehicle glass breakage claims. Please see How to Report an Automobile Incident for instructions on reporting vehicle glass breakage and vehicle accidents.
- Higher deductible amounts may be imposed by the Bureau of State Risk Management in instances of late reported claims.
- Property claims having total damages valued below $10,000 that are not concluded within 120 days may become subject to higher deductibles or may be denied and become ineligible for payment, at the sole discretion and decision of Bureau of State Risk Management.
Property claim reporting requirements
It is important the impacted Department(s) reacts promptly when property damage occurs to handle the situation by mitigating further damage from occurring and by preserving damaged property.
FP&M Physical Plant should be notified immediately of all occurrences involving physical damage to or within University buildings. Physical Plant will take action to assist in mitigating further damage from occurring and preserving the building and contents.
The Office of Risk Management should be immediately notified of all property damage and theft claims. Claim reporting instructions are provided below.