Certificates of Insurance Program

If you have been asked to provide a non-University organization with proof the University of Wisconsin–Madison has insurance coverage, you may request a Certificate of Coverage:

Request a University Certificates of Coverage/Insurance

The Office of Risk Management no longer accepts or maintains vendor/supplier (Supplier) certificates of insurance.

Supplier certificates of insurance are managed through ShopUW+ via the Jaggaer Supplier Portal, which allows Suppliers to upload their own certificates of insurance and other information in a secured environment to expedite transaction and payment processing. (Change effective with May 9, 2022 launch of the ShopUW+ Supplier Manager Function.)

Shoppers are no longer required to inquire with Risk Management on the status of a Supplier’s insurance certificate information. When shopping in ShopUW+ for a Supplier product or to make a purchase, if a Supplier is “Active” for purchasing in ShopUW+, they are considered an approved Supplier.

You may direct Suppliers to upload their own Certificates of Insurance through the Jaggaer Supplier Portal. If you have insurance certificates to be attached to the supplier record, or if you want to purchase from a Supplier that is “Inactive” in ShopUW+, you will need to submit a Supplier Change Request (PDF) through ShopUW+. Email uwsaproblemsolvers@uwsa.edu for help.

For ShopUW+ Users: a ShopUW+ Essentials Supplier Manager web page is available to help users understand the Supplier Manager function and direct users to training resources on the ShopUW+ Resources page.

For Suppliers: a ShopUW+ Essentials  Supplier Resources web page is available for suppliers to get information on how to become a registered supplier. Suppliers can reach out directly to the Shared Supplier Team at supplierfile@shopuw.wisc.edu or (608) 262-5748 with questions.

The Office of Risk Management can evaluate external certificates of insurance for adequacy in meeting requirements of the associated contract. Send the contract and associated certificate of insurance to certificates@bussvc.wisc.edu with description of request.

Please note UW–Madison Risk Management does not store certificates of insurance from external parties for contracts, facility use or other purposes. The certificate of insurance shall be maintained with the contract file by the applicable department maintaining the overall contract. It is important the certificate is maintained with the contract file so the two are properly connected for potential future reference. See above for Vendor/Supplier certificate of insurance management. Also, follow applicable record retention schedules and requirements for the certificate of insurance as part of the overall contract file.