Accounts Receiveable
- 100 Non-Sponsored Centralized Accounts Receivable Policy
- 100.1 Shared Customer Procedure
- 100.2 Creating a Bill Procedure
- 100.3 Cancelation or Adjustment of an invoice Procedure
- 100.4 Write off and Collection Procedure
- 100.5 Declined Payment Procedure
- 100.6 Refunding a payment Procedure
- 401 Accounts Receivables (A/R), Invoicing, Collections Policy
Capital Equipment
- 110 Capital Equipment Policy
- 110.1 Recording and Tagging Capital Equipment Procedure
- 110.10 Asset Loan Agreement Procedure
- 110.11 Departing Employee Request to take Capital Equipment to a New Institution Procedure
- 110.12 Delegation of Department Property Administrator (DPA) Procedure
- 110.2 Gift in Kind Procedure
- 110.3 Transfer-in with New Hire Procedure
- 110.4 Fabricated Capital Equipment Procedure
- 110.5 Upgrades to Existing Capital Equipment Procedure
- 110.6 Physical Inventory Procedure
- 110.7 Equipment Disposition Procedure
- 110.8 Location/Room Change Procedure
- 110.9 Change in Custody to another Department Procedure
Cash Management
- 121 Unclaimed Deposits Policy
- 402 Revenue Accounting Policy
- 403 Revenue Producing Activities (RPA) Policy
- 404 Credit Card Merchant Services and PCI Compliance Policy
- 404.A Open an Internet Storefront Merchant Account Procedure
- 404.B Open a Merchant Account using an EMV Chip or Swipe Machine Procedure
- 405 Deferred Revenue – Future Year Revenue Policy
Custodian Funds
Expense Reimbursement
- 320 Expense Reimbursement Policy
- 320.1 Creating and Submitting an Expense Reimbursement in e-Reimbursement Procedure
- 320.2 How to Assign an Alternate Procedure
- 320.3 Receiving my Reimbursement Payment Procedure
- 320.4 Working with My Corporate Card and My Wallet Procedure
- 320.5 How to Reimburse Non-Employees Procedure
- 320.6 How to Update Approver and Auditor Roles in e-Reimbursement Procedure
- 320.7 How to Process an Expense Reimbursement not in Compliance with the University’s Accountable Plan Procedure
- 320.8 Using Foundation Funding in e-Reimbursement
- 321 Cash Advances
- 321.1 How to Obtain and Reconcile a Cash Advance (Traveler Procedures)
- 321.2 How to Approve and Reconcile a Cash Advance (Approver/Auditor Procedures)
Financial Reporting and Analysis
- 104 Transfer of Funds (money) Between UW-Madison Departments/Funding Sources Policy
- 702 Transaction Processing-Closing Purchase Orders (POs) Policy
- 703 Cost Transfer Request (Non-Salary) Non-Grant–any fund except 133 and 144 Policy
- 704 Non-Sponsored Projects Policy
- 801 Records Retention Schedule Policy
Miscellaneous Disbursements
Purchasing Card
- 300 Purchasing Card Policy
- 300.1 Purchasing Card Application, Activation and Registration Procedure
- 300.10 Purchasing Card Site Managers – Address Non-Compliance Procedure
- 300.2 Purchasing Card Use and Account Management Procedure
- 300.3 Purchasing Card Deactivation Procedure
- 300.4 How to become a Purchasing Card Site Manager Procedure
- 300.5 Purchasing Card Site Manager Review and Reconciliation Process Procedure
- 300.6 Purchasing Card Site Manager Access Online Use Procedure
- 300.7 Department Card Use and Account Management Procedure
- 300.8 Purchasing Card How to Enroll in Real-Time Alerts
- 300.9 Purchasing Card Department Purchasing Card Application, Activation, and Registration
- 301 My Corporate Card Policy
- 301.1 My Corporate Card Application and Account Management Procedure
Procurement (Purchasing)
Purchasing Policies and Procedures
- PPP01 Procuring Items Through Shop@UW
- PPP02 New or Renewal Subscriptions
- PPP03 Best Judgement Purchasing – Less than $5000.00
- PPP04 Exceptions/ Approvals/ Special Handling
- PPP05 Printing Related and Printing Purchases
- PPP06 Illegal Purchases
- PPP07 Return Material Process
- PPP08 Specific Blanket Orders, External (non-contract)
- PPP09 Contract Blanket Orders, External
- PPP10 Catering Policy – On and Off Campus
- PPP11 Change and Cancellation Orders (External)
- PPP12 Moving/Storage of University Owned Office Furniture/Equipment On/Off Campus
- PPP13 Gift in Kind Transactions
- PPP14 Signatory Authority (agreements/contracts)
- PPP15 Specification Writing
- PPP16 Simplified Bid Process
- PPP17 Vehicles; Purchase/Lease; New/Used, Replacement and Disposal
- PPP18 Disposal of Surplus University Property
- PPP19 Non-Competitive Purchases
- PPP20 Importing and Exporting Goods and Services
- PPP21 Continuing Order Requisitions (CORs)
- PPP22 Vendor Complaint Policy and Procedure
- PPP23 Contracts, How to Use Them
- PPP24 Special State Purchasing Programs
- PPP25 Purchasing Policy and Procedure Definitions
- PPP28 Newspaper Advertising
- PPP29 Educational Travel Tours
- PPP30 Entertainers/Speakers/Instructors and Consultants Contracts
- PPP32 Receiving and Distributing of Goods not Stocked at Shop@UW (MDS)
- PPP33 Academic Support Services Orders and Agreements
- PPP34 Departmental Purchasing Delegation
- PPP35 Departments Receiving Materials and Equipment
- PPP36 Vendor/Manufacturer Rebates
- PPP37 Background Checks of Contractors and Contracted Individuals
- PPP38 Procurement rules
Travel
- 310 University Travel Policy
- 311 Air Travel Policy
- 312 Lodging Policy
- 312.1 Making Lodging Reservations Procedure
- 312.2 Determining Lodging Maximums Procedure
- 313 Meals and Incidentals Policy
- 314 Vehicle Use/Rental Policy
- 315 Long-Distance Ground and Local Transportation Policy
- 316 Registration Fees Policy
- 317 International Travel Policy
- 318 Payment for Services and Travel and Expense Reimbursement for Non-employees
- 322 Non-Payable/Reimbursable Expenses