The Accounting Services – Cash Management team will process custodian funds requests and help oversee all custodian funds, but each fund type has School/College/Auxiliary Business office individuals who serve in required roles to monitor and maintain fund. There is at least a Custodian role for each fund, but not all roles are required for each fund type.
Everyone in these roles must be a UW–Madison employee.
Responsible for monitoring the custodian fund.
Responsible for performing reconciliations and, if necessary, replenishments.
Responsible for enrolling participants and for loading participant payments to reloadable debit cards the appropriate recipient. The Coordinator is also responsible for ensuring all payments are logged and accounted for.
Responsible for writing and signing checks to the appropriate recipient. The signer is also responsible for ensuring all checks are logged and accounted for.