How to plan your UW–Madison business trip and determine the best options for transportation and lodging. Get reimbursed for your travel and non-travel related expenses.
News
FAA Travel Advisory: Potential Flight Delays
The FAA is gradually reducing flight capacity by approximately 10% at several major U.S. airports due to staffing shortages. Travelers may experience delays, re-routings, or cancellations over the coming week. If travel disruptions cause added costs outside of your control, these are reimbursable with department/Driver Worktag Manager approval. Airlines are offering flexibility for flight changes and refunds during this time.
November 7, 2025Workday Expenses Central Audit – Data Enhancements
The Workday Expenses Centralized Audit web page hosts new expense report processing statistics, including actual daily average and median Expense Partner processing times for approved reports, along with the potential maximum processing time. This is part of ongoing improvements as the Travel and Card team strives to expand work capacity and customer service following challenges over the last few months.
October 24, 2025- More Travel posts
Plan a trip & get reimbursed
Travel
Plan your business-related trips with up-to-date information on travel contracts, booking methods and recommended best practices.
Reimbursement
Workday Expenses is the web-based system used to reimburse employees and non-employees for expenses paid out-of-pocket while traveling on UW business or conducting business for the University.
Tools
UW Administration travel and reimbursement reference materials, policy, guides, and news.
Resources on how to get reimbursed for UW–Madison travel and non-travel-related expenses.
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Contact
Contracted travel vendor
Fox World Travel provides assistance with individual, group block (10+ individuals), and Concur bookings.
- For individual travel or Concur booking assistance:
(608) 710-4172 or toll free (844) 630-3853
UWtravel@foxworldtravel.com - For group block (10+ airline tickets or hotel rooms) booking assistance:
(920) 933-4180
foxgroupblock@foxworldtravel.com
Travel-related policy/procedure questions, liaison with contracted agencies and UWSA, travel training support:
Terry Wilson
Travel Manager
Division of Business Services
UW-Madison
uwtravel@bussvc.wisc.edu
(608) 262-0956
Expense reimbursement-related policy and procedure questions:
Allie Watters
Expense Reimbursement Program Manager
Division of Business Services
UW-Madison
expensereimbursement@bussvc.wisc.edu
(608) 263-3525