Travel and Reimbursement

How to plan your UW–Madison business trip and determine the best options for transportation and lodging. Get reimbursed for your travel and non-travel related expenses.


News

  • Concur registration no longer available for new users

    Concur self-registration is no longer available. Starting July 8, users will no longer need to register for Concur and will be granted access to the application based on their HR employment status. New users will not be able to access Concur until July 8. Other established users can book travel on their behalf during the interim.

  • Guidance on travel cancellations

    There has been an increase in University travel cancellations due to the current financial uncertainty. Please reference the UW TravelWIse website for guidance on cancelling upcoming travel.

  • Travel and Card Policy Updates – October 2024

    As of October 1, 2024, several changes were made affecting travel policy and expense reimbursement/payment approval guidance. These changes stem from the August 2024 update to the UW–Madison Remote Work Policy.

  • More Travel posts

Plan a trip & get reimbursed

Travel

Plan your business-related trips with up-to-date information on travel contracts, booking methods and recommended best practices.

Camera on top of a world map

Reimbursement

Workday Expenses is the web-based system used to reimburse employees and non-employees for expenses paid out-of-pocket while traveling on UW business or conducting business for the University.

Dollar sign drawn inside of a notebook

Tools

UW Administration travel and reimbursement reference materials, policy, guides, and news.

TravelWIse

Concur online profile management and travel booking tool.

Concur

Resources on how to get reimbursed for UW–Madison travel and non-travel-related expenses.

Expense Reimbursement

Contact

Contracted travel vendor

Fox World Travel provides assistance with individual, group block (10+ individuals), and Concur bookings.

Travel-related policy/procedure questions, liaison with contracted agencies and UWSA, travel training support:

Terry Wilson
Travel Manager
Division of Business Services
UW-Madison
uwtravel@bussvc.wisc.edu
(608) 262-0956

Expense reimbursement-related policy and procedure questions:

Allie Watters
Expense Reimbursement Program Manager
Division of Business Services
UW-Madison
expensereimbursement@bussvc.wisc.edu
(608) 263-3525