How to plan your UW–Madison business trip and determine the best options for transportation and lodging. Get reimbursed for your travel and non-travel related expenses.
News
Concur registration no longer available for new users
Concur self-registration is no longer available. Starting July 8, users will no longer need to register for Concur and will be granted access to the application based on their HR employment status. New users will not be able to access Concur until July 8. Other established users can book travel on their behalf during the interim.
June 26, 2025Guidance on travel cancellations
There has been an increase in University travel cancellations due to the current financial uncertainty. Please reference the UW TravelWIse website for guidance on cancelling upcoming travel.
April 16, 2025Travel and Card Policy Updates – October 2024
As of October 1, 2024, several changes were made affecting travel policy and expense reimbursement/payment approval guidance. These changes stem from the August 2024 update to the UW–Madison Remote Work Policy.
October 9, 2024- More Travel posts
Plan a trip & get reimbursed
Travel
Plan your business-related trips with up-to-date information on travel contracts, booking methods and recommended best practices.
Reimbursement
Workday Expenses is the web-based system used to reimburse employees and non-employees for expenses paid out-of-pocket while traveling on UW business or conducting business for the University.
Tools
UW Administration travel and reimbursement reference materials, policy, guides, and news.
Resources on how to get reimbursed for UW–Madison travel and non-travel-related expenses.
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Contact
Contracted travel vendor
Fox World Travel provides assistance with individual, group block (10+ individuals), and Concur bookings.
- For individual travel or Concur booking assistance:
(608) 710-4172 or toll free (844) 630-3853
UWtravel@foxworldtravel.com - For group block (10+ airline tickets or hotel rooms) booking assistance:
(920) 933-4180
foxgroupblock@foxworldtravel.com
Travel-related policy/procedure questions, liaison with contracted agencies and UWSA, travel training support:
Terry Wilson
Travel Manager
Division of Business Services
UW-Madison
uwtravel@bussvc.wisc.edu
(608) 262-0956
Expense reimbursement-related policy and procedure questions:
Allie Watters
Expense Reimbursement Program Manager
Division of Business Services
UW-Madison
expensereimbursement@bussvc.wisc.edu
(608) 263-3525