How to plan your UW–Madison business trip and determine the best options for transportation and lodging. Get reimbursed for your travel and non-travel related expenses.
News
Transition from Travel Incorporated to Fox World Travel
On July 1, 2024, travel bookings managed by the Universities of Wisconsin required contracted vendor, Travel Incorporated, will be transitioned to Fox World Travel. Learn more on the TravelWIse agency transition webpage, which includes transition-specific webinar registration.
February 12, 2024Travel Policy Updates – Fall 2023
Various elements of UW–Madison travel policies and web content needed changing to match UW System policy and other important changes (i.e., vehicle contract changes). Noted changes are effective immediately.
October 4, 2023Travel and Expense Reimbursement Updates – July 2023
Several travel and expense policy changes went into effect July 1, 2023. The modified policies include Air Travel, Vehicle Use/Rental, and Official Functions and Expenses. Additionally, new student lodging account codes and expense type are now in production.
July 5, 2023- More Travel posts
Plan a trip & get reimbursed
Travel
Plan your business-related trips with up-to-date information on travel contracts, booking methods and recommended best practices.
Reimbursement
e-Reimbursement is the web-based system used to reimburse UW–Madison employees and non-employees for expenses incurred while traveling or conducting business for the University.
Tools
UW System travel and reimbursement reference materials, policy, guides, and news.
Concur online profile management and travel booking tool.
Resources on how to get reimbursed for UW–Madison travel and non-travel-related expenses.
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Contact
For INDIVIDUAL TRAVEL or CONCUR booking assistance:
Contact Travel Incorporated for assistance.
(470) 589-2205
(877) 811-9898
UWTravel@travelinc.com
Travel-related policy/procedure questions, liaison with contracted agencies and UWSA, travel training support:
Terry Wilson
Travel Manager
Division of Business Services
UW-Madison
uwtravel@bussvc.wisc.edu
(608) 262-0956
For GROUP BLOCK (10+ airline tickets or hotel rooms) booking assistance:
Contact Fox World Travel for assistance.
(920) 933-4180
foxgroupblock@foxworldtravel.com
Expense reimbursement-related policy and procedure questions:
Allie Watters
Expense Reimbursement Program Manager
Division of Business Services
UW-Madison
expensereimbursement@bussvc.wisc.edu
(608) 263-3525