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Travel and Reimbursement

How to plan your UW–Madison business trip and determine the best options for transportation and lodging. Get reimbursed for your travel and non-travel related expenses.


  • Travel and Expense Reimbursement Updates – July 2023

    Several travel and expense policy changes went into effect July 1, 2023. The modified policies include Air Travel, Vehicle Use/Rental, and Official Functions and Expenses. Additionally, new student lodging account codes and expense type are now in production.

  • New UW-Madison Travel Manager

    The Travel and Card Team is excited to welcome Terry Wilson as our new Travel Manager!  Terry joins us from Fox World Travel where he spent the last nine years in project management and after-hours …

  • Updates to university travel – Nov. 8, 2021

    Effective Nov. 8, 2021, the ban on university-sponsored international travel is no longer restricted to essential activities and an exemption form is no longer needed.

  • Significant Changes made to Travel Policy

    Effective Wednesday, May 26, 2021, the ban on university-sponsored domestic travel is lifted. All such travel should follow current campus health protocols as well as  CDC Domestic Travel Guidance. It is recommended that individuals delay travel until …

Plan a trip & get reimbursed


Plan your business-related trips with up-to-date information on travel contracts, booking methods and recommended best practices.

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e-Reimbursement is the web-based system used to reimburse UW–Madison employees and non-employees for expenses incurred while traveling or conducting business for the University.

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UW System travel and reimbursement reference materials, policy, guides, and news.


Concur online profile management and travel booking tool.


Resources on how to get reimbursed for UW–Madison travel and non-travel-related expenses.



For INDIVIDUAL TRAVEL or CONCUR booking assistance

Contact Travel Incorporated for assistance.
(470) 589-2205
(877) 811-9898

Travel-related policy/procedure questions, liaison with contracted agencies and UWSA, travel training support.

Terry Wilson
Travel Manager
Division of Business Services
(608) 262-0956

For GROUP BLOCK booking assistance
(10+ airline tickets or hotel rooms)

Contact Fox World Travel for assistance.
(920) 933-4180

Expense reimbursement-related policy/procedure questions.

Allie Watters
Expense Reimbursement Program Manager
Division of Business Services
(608) 263-3525