How to buy products and services at UW-Madison including how to get started making a purchase, who to buy from, who to contact, and how to pay.
ShopUW+ launched a Supplier Manager module May 9. The Supplier Manager module moves all supplier management processes from the Shared Financial System (SFS) into ShopUW+. New resource web pages offer guidance for ShopUW+ users and Suppliers.May 9, 2022
Effective immediately, UPS is no longer setting up accounts to receive discounted rates through E&I or other government contracts. (Current accounts are not affected.) Departments in need of an account may use their Purchasing Card to set up an account with FedEx.April 29, 2022
Please note revisions to the policy and form requirements for requesting non-competitive purchases.December 16, 2021
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How to make a purchase
A guided introduction on following the rules when purchasing products and services at UW-Madison, including buying for yourself and getting help.
Find a vendor/contract
Use a contracted vendor that has already gone through a formal bidding solicitation which do not require additional paperwork before making a purchase
Sell to UW-Madison
Steps to take for businesses to become aware of procurement opportunities available in commodity areas. There is no “approved vendor” list.
How to apply for a purchasing card, allowable purchases and managing your account.
Planning a UW Event
Overview of tasks that need to be taken when having an event.
Manage your order
Including requisition status, encumbrance, making changes on your order and closing orders.
Simplified Bid Process
Used when the estimated cost of a transaction is between $5,000 and $50,000 and is not available at ShopUW+ or through a contract.
UW-Madison’s Surplus Property Store. Over 20 tons of surplus property received every week and re-purposed locally or sold through our online auction.
To help minimize truck traffic on campus, UW-Madison Material Distribution Services (MDS) owns and operates a warehouse in Verona that serves as the primary point of receiving, consolidation and distribution for campus.
Products, Services and Requisition Status
How to buy products
These purchases might include office supplies, computers, and lab equipment. Some purchases can be made without additional approvals, others may require the help of a procurement specialist.
How to buy services
These kinds of purchases might include maintenance, construction, speakers, marketing and other services from vendors on-contract, or not on-contract.
Check a requisition status
Check in to see the status of your request after the requisition, also known as the has been made.
Policies and Procedures
Following business policies and procedures are essential to making sure UW-Madison and all its resources are in compliance which helps minimize risk to the university, establishes fairness in practice, and helps create understandable guidelines to follow.