How to buy products and services at UW-Madison including how to get started making a purchase, who to buy from, who to contact, and how to pay.
While most UW-Madison employees are now working remotely, it is understood there may be a need for low-dollar, office supply-type purchases at remote work locations. Employees may purchase necessary supplies from alternate resources and have …March 26, 2020
Purchasing Services is now requiring departments to submit all requisitions electronically via e-mail. Per the directive from Business Services, the authorized signatory from the department must, within the e-mail string, give approval. Please attach the …March 20, 2020
Effective March 12, 2020, the State Bureau of Procurement (SBOP) implemented a blanket business case exception for those products needed to support agency preparedness measures in response to COVID-19. This blanket business case exception applies …March 16, 2020
How to make a purchase
A guided introduction on following the rules when purchasing products and services at UW-Madison, including buying for yourself and getting help.
Find a vendor/contract
Use a contracted vendor that has already gone through a formal bidding solicitation which do not require additional paperwork before making a purchase
Sell to UW-Madison
Steps to take for businesses to become aware of procurement opportunities available in commodity areas. There is no “approved vendor” list.
How to apply for a purchasing card, allowable purchases and managing your account.
Planning a UW Event
Overview of tasks that need to be taken when having an event.
Manage your order
Including requisition status, encumbrance, making changes on your order and closing orders.
Simplified Bid Process
Used when the estimated cost of a transaction is between $5,000 and $50,000 and is not available at Shop@UW or through a contract.
The recommended location to make business purchases that do not require additional approvals. Shop@UW is a university resource that saves time and money.
Products, services and requisition status
How to buy products
These purchases might include office supplies, computers, and lab equipment. Some purchases can be made without additional approvals, others may require the help of a procurement specialist.
How to buy services
These kinds of purchases might include maintenance, construction, speakers, marketing and other services from vendors on-contract, or not on-contract.
Check a requisition status
Check in to see the status of your request after the requisition, also known as the has been made.
Policies and procedures
Following business policies and procedures are essential to making sure UW-Madison and all its resources are in compliance which helps minimize risk to the university, establishes fairness in practice, and helps create understandable guidelines to follow.