How to buy products and services at UW-Madison including how to get started making a purchase, who to buy from, who to contact, and how to pay.
News
Justification to Carry Over Prior Year Purchase Order
Use the Justification to Carry Over application to justify keeping a Purchase Order (PO) open that was created in the previous fiscal year.
May 21, 2021ShopUW+ Essentials Is Now Live!
ShopUW+ Essentials, the resource hub for the new ShopUW+ purchasing and accounts payable platform is now live. Visit ShopUW+ Essentials at https://shopuwplus.wisc.edu. ShopUW+ Essentials is the central location for shoppers, requesters and approvers to access …
April 16, 2021Shop@UW is no longer active for purchases
The transition to ShopUW+ is almost complete, and Shop@UW is no longer active for purchases. ShopUW+ goes live on Friday, April 16. This ShopUW+Essentials website is your new hub for resources, training, customer support and …
April 13, 2021Big Changes to Shop@UW Coming in April
As an MDS Primary Account Holder, you will soon see changes to Shop@UW. Here are links to resources support your transition to ShopUW+: The Procure-to-Pay (P2P) Automation project website: https://p2p.wisc.edu/ YouTube video library Demos of …
March 24, 2021Vendor/Supplier Covid-19 Requirements
Effective immediately, Purchasing will be including a PDF attachment outlining supplier on-site Covid requirements when emailing (and mailing) Purchase Orders. View Outlining Supplier on-site COVID requirements View our Reporting Workflow Additionally, we will also do …
September 11, 2020
Common tasks
How to make a purchase
A guided introduction on following the rules when purchasing products and services at UW-Madison, including buying for yourself and getting help.
Find a vendor/contract
Use a contracted vendor that has already gone through a formal bidding solicitation which do not require additional paperwork before making a purchase
Sell to UW-Madison
Steps to take for businesses to become aware of procurement opportunities available in commodity areas. There is no “approved vendor” list.
Purchasing Cards
How to apply for a purchasing card, allowable purchases and managing your account.
Manage your order
Including requisition status, encumbrance, making changes on your order and closing orders.
Simplified Bid Process
Used when the estimated cost of a transaction is between $5,000 and $50,000 and is not available at Shop@UW or through a contract.
Agent resources
Tools and resources only for UW-Madison delegated purchasing agents to help with the procurement process.
Purchasing Specialists
Full list of our Purchasing Specialists per area of expertise.
University Resources
ShopUW+
The ShopUW+ Essentials website is your hub for everything related to ShopUW+
Surplus With A Purpose
UW-Madison’s Surplus Property Store. Over 20 tons of surplus property received every week and re-purposed locally or sold through our online auction.
MDS Warehouse
To help minimize truck traffic on campus UW-Madison Material Distribution Services (MDS) owns and operates a warehouse in Verona, which serves as the primary point of receiving, consolidation and distribution for campus.
Products, Services and Requisition Status
How to buy products
These purchases might include office supplies, computers, and lab equipment. Some purchases can be made without additional approvals, others may require the help of a procurement specialist.
How to buy services
These kinds of purchases might include maintenance, construction, speakers, marketing and other services from vendors on-contract, or not on-contract.
Check a requisition status
Check in to see the status of your request after the requisition, also known as the has been made.
Policies and Procedures
Following business policies and procedures are essential to making sure UW-Madison and all its resources are in compliance which helps minimize risk to the university, establishes fairness in practice, and helps create understandable guidelines to follow.
