How to buy products and services at UW–Madison, including how to get started making a purchase, who to buy from, who to contact, and how to pay.
This is an update notice about events impacting the helium industry and causing supply constraints. While the UW–Madison supply level will continue to be met (or nearly met), pricing will be impacted.September 29, 2022
ShopUW+ launched a Supplier Manager module May 9. The Supplier Manager module moves all supplier management processes from the Shared Financial System (SFS) into ShopUW+. New resource web pages offer guidance for ShopUW+ users and Suppliers.May 9, 2022
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How to make a purchase
A guided introduction on following the rules when purchasing products and services at UW-Madison, including buying for yourself and getting help.
Find a vendor/contract
Use a contracted vendor that has already gone through a formal bidding solicitation which do not require additional paperwork before making a purchase
How to apply for a purchasing card, allowable purchases and managing your account.
Planning a UW Event
Overview of tasks that need to be taken when having an event.
Manage your order
Including requisition status, encumbrance, making changes on your order and closing orders.
Simplified Bid Process
Used when the estimated cost of a transaction is between $5,000 and $50,000 and is not available at ShopUW+ or through a contract.
UW–Madison Material Distribution Services (MDS) owns and operates a warehouse in Verona that serves as the primary point of receiving, consolidation, and distribution for campus.
Products, Services, and Requisition Status
How to buy products
These purchases might include office supplies, computers, and lab equipment. Some purchases can be made without additional approvals, others may require the help of a procurement specialist.
How to buy services
These kinds of purchases might include maintenance, construction, speakers, marketing and other services from vendors on-contract, or not on-contract.
Check a requisition status
Check in to see the status of your request after the requisition (first step of a purchase order) has been made.
Policies and Procedures
Following business policies and procedures are essential to making sure UW–Madison and all its resources are in compliance which helps minimize risk to the university, establishes fairness in practice, and helps create understandable guidelines to follow.