Ways departments can make payments to others including vendors, students, and other departments.
Including accounts payable, how to void or modify payments, paying with wire transfers, and paying in foreign currencies.
Vendors, UW Departments and System Schools
Paying a vendor or individual
Departments often need to pay a vendor for products or services.
This may involve a purchase order, direct payment or a payment to individual report, and may include making changes and checking the status of the payment.
Paying a different department or system school
Pay an invoice for goods or services provided by another UW-Madison department, or a different University of Wisconsin campus. The process involves creating an Inter-Departmental Billing journal entry.
Student
Posting to a student account
UW-Madison departments sometimes need to post charges (such as credit by exam charges), enrollment deposits or payments to student accounts in the Student Information System (SIS). This is often referred to as "Posting to SIS."
Paying students
UW-Madison departments sometimes need to make payments to a student, which might include things like scholarships, tuition remission, payroll, prizes, awards, and internal third party payments.
Common payment tasks
Time sensitive payments
How to submit payments under specific deadlines, including emergencies, or rush situations.
Paying research subjects
For payments of $249 or less, use a Custodian Fund, otherwise use the payment to individual report.
Modify a payment
Void a payment with or without reissue, stop a payment,request a check copy, or proof of payment.
