Accounting Services

Responsible for University-wide controllership and management of campus accounting functions.

This department develops and implements financial policies and procedures for university-wide business processes for compliance with tax laws and other Federal and State regulations.

Services Provided

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Accounting and Budget Control Functions

Accounting Services maintains an accounting and budget control system for UW-Madison and participates in financial decisions regarding accounting and budget control.   The system records budgets, encumbrances, receipts and disbursements and generates various reports for the System Administration and State and Federal agencies.   Accounting Services maintains the General Ledger and transaction information, prepares and distributes checks, and performs any necessary tax withholding and reporting.

Accounts Payable Function

For UW-Madison, this service includes travel, invoice audit, and payment approval processing, and working closely with Purchasing Services in the design of policies and procedures which affect the accounting for purchasing transactions. The Purchasing Card and Travel Card programs are part of this function.

Contingent Fund Services

Accounting Services writes contingent fund checks for emergency transactions at UW-Madison. The fund is also used for issuing Non-Travel Cash Advances for UW-Madison programs.

Receipt Processing Functions

Accounting Services uses the Decentralized Revenue Entry system to record the distribution of receipts, sales credits and refund of disbursement transactions to revenue codes and accounts for UW-Madison.

For UW-Madison, Accounting Services develops and implements policies and procedures to be used in depositing receipts, accounting for cash and maintaining banking relations, and reconciliation of our bank accounts.

Payment Disbursement

Checks are the form of payment to vendors and employees for non-salary payments. We also supply same day emergency transaction payments when necessary. Along with our payment process we can, when required, process foreign drafts, wire transfers, and ACH payments.

Accounts Receivable Services

Accounting Services maintains the General Accounts Receivable (GAR) System, which provides billing services for Research and Sponsored Programs at UW-Madison.   It also provides accounts receivable consulting services, write-off approval and limited collection services for UW-Madison units which sell goods and services.

Reconciliation Services

Accounting Services reconciles the Legacy accounting information to the Shared Financial System (SFS), the SFS to WISDM, and the data access information on a daily basis.

Annual Financial Reporting

Accounting Services assembles required UW-Madison information for the preparation of the UW-System and State of Wisconsin GAAP Financial Statements.

Access to Data

Accounting Services provides data access to all the information processed.   This access is web based WISDM inquiries and SQL queries of the accounting data warehouse.

Travel, Card and Reimbursement

Assists UW Staff on planning  business trips,  and determinuing the best options for transportation and lodging. Also provide Reimbursement services.

Property Control

Property Control records and maintains information about UW-Madison capital equipment acquisitions, both Federally and University titled, following University, State and Federal property guidelines.   Equipment information, including item description as well as financial data, is stored in a centralized database for ease in reporting and to provide accessibility for all Madison departments.


Liv Goff

Position title: Director of Disbursement Services


Phone: 608-890-3120

Susie Maloney

Position title: Director of Financial Information Management


Phone: 608-890-3220

Financial Information Management staff

Accounts Receivable and Billing

Tricia Johnson

Position title: Assistant Director of Non-Sponsored Billing & Accounts Receivable


Phone: 608-890-1328

Shauna Schwantes

Position title: Accountant


Phone: 608-262-4018

Capital Equipment

Tony Lotten

Position title: Property Control Accountant


Phone: 608-262-1350

Michael Verhagen

Position title: Property Control Accountant


Cash Management

Gian Compuesto

Position title: Cash Management Accountant Senior


Phone: 608-262-6874

Janet Hamm

Position title: Cash Management Accountant


Phone: 608-265-2909

Omar Siddiqi

Position title: Asst. Director of Cash Management & Financial Control


Phone: 608-263-7461

Maria Villaescusa

Position title: Accountant - Senior


Phone: 608-262-0863

Data and Financial Systems Management

Lindsay Blang

Position title: Budget Planner


Phone: 608-265-9115

Lea Erickson

Position title: Assistant Director of Financial Reporting, Analysis and Systems


Phone: 608-890-1765

John Jameson

Position title: Accountant - Senior


Phone: 608-890-0253

Aaron Ranke

Position title: Senior Accountant


Phone: 608-265-0834

Mary Rickard

Position title: Accountant-Senior


Phone: 608-265-3679

Kayla Strohl

Position title: Accountant


Phone: 608-261-1460

Gifts and Taxes

April Cook

Position title: Gifts Manager


Phone: 608-262-0726

Jose Carus Jr.

Position title: Tax Compliance and Reporting Manager


Phone: 608-262-0582

Disbursement Services Staff

Disbursement Administration

wdt_ID Staff Name Disbursement Administration Duties
2 Lisa Griesel Vendor Relations beginning with the letters A-L
3 Sandy Bolson Vendor Relations beginning with the letters M-Z ; Mail Room
4 Roseanne Hatfield Payment Creation
6 Denise McDearmon Supervisor
9 Sean Kirkeng Accountant
10 Andrew Waskow Disbursement Administration Support
11 Emma Nametz Supplier File Administration
12 Amanda Walker Supplier File Administration

Disbursements Audit

wdt_ID Staff Name Disbursement Audit Roles
1 Jennifer Roltgen Supervisor
2 Viki Prochaska PO Audit-suppliers starting with A-B
3 Teri Anderson PO Audit-suppliers starting with C-D
4 Karie Manhart PO Audit-suppliers starting with E-G
5 Emily Soldner PO Audit-suppliers starting with H-L, Gordon Flesch and Ricoh
6 Pang Thao PO Audit-suppliers starting with M-R
7 Karyn Schroeder PO Audit-suppliers starting with S-Z, #'s, FedEx
8 Juli Beard Audit - Direct Payments, Voucher Uploads, UPS
9 Zhengyu Pei Audit - Payment to Individuals (PIR)
12 Yunlin Sun Voucher Entry

Travel and Card

Frank Austin

Position title: Auditor


Phone: 608-265-1122

Graig Brooks

Position title: Expense Reimbursement Manager


Phone: 608-262-8691

Meghann Grove

Position title: Interim Manager, Travel and Cards


Phone: 608-262-3300

Peggy Herling

Position title: Travel and Card Transaction Auditor


Phone: 608-890-2504

General Information

Find Accounting Services

21 N. Park Street
Madison, WI 53715-1218

Call Accounting Services

Phone: 608-262-5748

Fax Accounting Services

(608) 262-5060 (Controller’s Office)
(608) 262-9681 (File Room)
(608) 265-9035 (Vendor Relations)