A form used to justify and document why the requested transaction cannot be purchased using a competitive process.
Download the Non-Competitive Purchasing Request Form (PDF)
Use this form to justify and document why the requested transaction cannot be purchased using a competitive process.
A form requesting approval for purchases exceeding $250,000.00 for administrative mainframe, major application software and IT services.
Used for requesting approval for purchases exceeding $250,000.00 for administrative mainframe, major application software and IT services.
Download Information Technology Reviews (ITR) Form
A form used to submit a request to SWAP for pick-up of surplus property.
Submit a request to SWAP for pick-up of surplus property AKA offload/dispose of surplus property.
Complete SWAP Surplus Request Form
Related policies and procedures
A form to be completed by departments to evaluate equipment/property they want to trade-in against a new purchase.
A form to be completed by departments to evaluate equipment/property they want to trade-in against a new purchase.
Download Surplus Property Evaluation Form (doc)
Disposal of Surplus University Property – UW-3057
A summary sheet to outline information for processing transactions in the $5,000.00 to $49,999.00 range.
A summary sheet to outline information for processing transactions in the $5,000.00 to $49,999.00 range.
Download Simplified Bidding Record (pdf)
Application form for floor-standing printing press purchases, to be completed before acquiring a floor-standing printing press.
Application form for floor-standing printing press purchases, to be completed before acquiring a floor-standing printing press.
Download Printing Press-Floor Standing, Application for Graphical Approval Form (doc)
Exceptions/Approvals/Special Handling – UW-3043
Internal Policy and Procedure 26
Needed to apply to the State Bureau of Procurement for the purpose of acquiring graphic equipment, with an estimated cost over $50,000, that is not currently on a statewide contract.
Download Request for Purchase Approval of Graphic Equipment Form
Needed to apply to the State Bureau of Procurement for the purpose of acquiring graphic equipment, with an estimated cost over $50,000, that is not currently on a statewide contract.
A form to return products to the vendor for repair, exchange or credit.
Download Return Materials Authorization (RMA)
If the vendor does not provide their own RMA form, use the University’s form to return products to the vendor for repair, exchange, or credit. If you are returning items purchased through Shop@UW, see “How to Return Purchases to Shop@UW”
This form is used to notify Property Control when equipment has been exchanged or repaired and there is a change in serial and/or model numbers.
Used to notify Property Control when equipment has been exchanged or repaired and there is a change in serial and/or model numbers.
Download Property Transaction Form (pdf)
Use this form to report complaints pertaining to vendor/contractor performance and/or unsatisfactory service.
Use this form to report complaints pertaining to vendor/contractor performance and/or unsatisfactory service.
Download Complaint Report (doc)
Complaints or problems with a contract or a vendor should be reported to Purchasing Services. The department should contact the vendor when a problem arises and attempt to resolve the problem.
If a satisfactory resolution to the problem cannot be reached, the department should process a Complaint Report. Provide as detailed an explanation of the problem or complaint as possible and e-mail the Complaint Report to the appropriate Purchasing Agent of that commodity area.
The Purchasing Agent will investigate, take action, and provide a written, detailed report to the department of any actions taken.