Approval is required before you can borrow a Department Purchasing Card from a Department Card Administrator to make authorized purchases. You can request approval using the Department Card Pre-Authorization Form.
Submit this form no more than five (5) days prior for a purchase request with a Department Card.
Reminder: Department Card usage is only for business-related, low-dollar, occasional purchases from local or online vendors. See Procedure 3013.7 for more details.
A new online approval process (through Kuali Build) launched June 16, 2026 for Department Purchasing Card Pre-Authorization.
Log in with your NetID and complete the information in the form. Your submitted request is sent to your supervisor for purchase approval. After supervisor approval, the Department Card Administrator (DCA) has a final approval step based on appropriateness of using the Department Card for the requested purchase.
Access Department Purchasing Card Pre-Authorization Form (Kuali)
Questions or issues with this form can be reported to Meghann Grove.