The Purchasing Card Post-System Close reconciliation form is used to document purchasing card reconciliation when a transaction was not reconciled within 30 days and then posted to the general ledger without required cardholder verification and site manager approval. Please complete as instructed below within 14 days of receipt of this memo.
The Purchasing Card Post-System Close Reconciliation form is used to document purchasing card (P-card) reconciliation when a transaction was not reconciled within 30 days and then posted to the general ledger without required cardholder verification and site manager approval. Please complete the form within 14 days of receipt of the memo.
Download the Purchasing Card Post-System Close Reconciliation Form (PDF)
Department Purchasing Card Pre-Authorization Form - Purchasing Card related
This form must be completed prior to requesting a Department Card.
Download Department Purchasing Card Pre-Authorization Form (PDF)
Gift Card Recipient Log
A workbook to log details about the recipients of gift cards purchased with a UW–Madison purchasing card. Amount, name of recipient, date of gift receipt, and other information are required.
Gift Card Approval Form
This is the form you must complete to justify the purchase of gift cards with a UW purchasing card.