Outgoing Wire and Draft Order Forms

Use these forms to pay a vendor or other service provider via wire transfer or draft check.


Download the Outgoing Wire Form (PDF)
Download the Draft Order Form (PDF)

Outgoing Wire Form Instructions

The completed Outgoing Wire Form should be attached to your Expense Request and sent to Accounts Payable for review and approval. Wire transfers should primarily be used to pay an international vendor or other service provider. A wire transfer should only be used to pay a domestic (within the USA) vendor or service provider because an ACH is not timely; this should be a one-time solution.

If the banking information of the beneficiary is not listed on the invoice, please include the original source of the banking information entered on this form as supporting documentation (i.e. copy of email from the beneficiary).

Contact cashmgt@bussvc.wisc.edu with any questions regarding the form or the status of your wire transfer.

Wire Transfer Information

Payment Amount: List the amount due and the currency as agreed upon per the vendor’s invoice or other agreement. Any conversion of funds to a different currency will be completed by Cash Management at the time the wire transfer is completed.
Routing Number/ABA: A 9-digit number used to identify a domestic (within the USA) financial institution. Not required for foreign banks.
Bank Name: Name of the financial institution where the funds will be deposited.
Bank Address, City, State, Zip Code, Country: Physical location of the bank of the beneficiary’s bank.
Beneficiary/Name on Bank Account: Exact name on the beneficiary’s bank account as identified by the bank.
Beneficiary Account Number: The bank account number of the beneficiary or account holder.
Beneficiary Address, City, State, Zip Code, Country: Physical location of the vendor or the beneficiary’s residence.
Reference for Beneficiary: Invoice information for the vendor to be able to identify the payment (25-character limit).

Additional information required for International Wires

Payment Currency: Select the currency the wire transfer should be completed in.
**The list of currency types available to process wire transfer payments can be found here.

SWIFT Code: An international bank code that is 8 or 11 characters and identifies a particular bank worldwide. It is also known as a Bank Identification Code (BIC).

Payments to the European Union

  • IBAN: An International Bank Account Number (IBAN) is a standard international numbering system used for bank accounts held at banks in countries in the European Union.

Payments to Mexico

  • CLABE Number: An 18-digit number that is a banking standard used by bank accounts held at banks in Mexico.

Payments to Canada

  • Account Number: A 7-digit number. May be 12-digits if combined with transit number.
  • Transit Number: A 5-digit number.
  • Bank/Institution Number: A 3-digit number.

Payments to India

  • IFSC: An Indian Financial System Code (IFSC) is an 11-digit alphanumeric code which is used to identify the bank branch of a bank account held in India. The structure of an IFSC is 4 letters followed by 7 numbers.

Intermediary Bank Information

This information is not required for all wire transfers. The beneficiary will provide this information if it is needed to complete the wire transfer and will only apply if we are sending US Dollars internationally.

Intermediary US Bank Name: Third-party bank within the US used to facilitate the international transfer of US Dollars to a foreign bank. Not required.
Intermediary US SWIFT Code: An international bank code that is 8 or 11 characters and identifies a particular bank worldwide. It is also known as a Bank Identification Code (BIC). Not required.

Funding String for Bank Fee

Provide the full funding string for your department to which the wire processing fee should be charged.

Include each of the following elements: Account (default 2623), Fund, Department, Program, and Project (if applicable).

Type of Wire Transfer Amount of Fee
International Transfer in Foreign Currency $  0.00 (No Fee)
International Transfer in US Dollars $16.00
Domestic Transfer in US Dollars $  2.25

APPROVAL AND ACKNOWLEDGEMENT

Preparer Name: Name of UW-Madison employee who prepared the form.
Department Approver Name: Name of Department approver.
Dean/Division Approver: Name of authorized Dean/Division approver.