Tuition Remission Form

Download the Graduate Assistants Tuition Remission Form (Excel – .xlsx)

1. Complete a separate form for each term. Do not mix terms.
2. For “Department Name” list the name of the department authorizing the remission.
3. For “Contact Person’s Name,” “Phone Number,” and “Email,” list who should be contacted for any questions pertaining to the authorization form submitted.
4. The “Term Code” to be used correlates to the term the remission is for as defined on the Term Code List.
5. For “Student name”, the name you enter on the form should match the student’s name in SIS.
6. Enter the Campus ID for each student.  The campus ID is required our automated process, as a result, forms having an id other than campus id will not be processed and will result in a delay in adding the remission to the student’s account.  (Do not submit the student’s SSN (National ID), SIS Empl ID or Payroll Empl ID)
7. For “Type of Appointment”, select the appointment code from the drop-down box, or type one of the valid appointment codes.
8. For “Remission Action” select the appropriate remission action of ADD or REMOVE.  (You can copy and paste if needed.)
   • Please submit a separate file for additions and removals.
   • When removing the remissions, it is the department’s responsibility to notify a student that their remission has been canceled and that they are now responsible for paying their tuition and fees.
9. To add a remission that was not on the original remission form:
   • Send a separate form containing new names only.
   • When you name this file, follow the instructions in 11 below
10. To change a remission that was on the original remission form:
    • Send a separate remission form to first remove the incorrect remission authorization.  Then send a second remission form to submit the corrected information.
11. Save a copy of the remission authorization form on your local drive. When deciding on a name for the form, make reference to your department in the file name.

Download the Other Remission Form (Excel – .xlsx)

1. Complete a separate form for each term. Do not mix terms.
2. For “Department Name” list the name of the department authorizing the remission.
3. For “Contact Person’s Name,” “Phone Number,” and “Email,” list who should be contacted for any questions pertaining to the authorization form submitted.
4. The “Term Code” to be used correlates to the term the remission is for as defined on the Term Code List.
5. For “Student name”, the name you enter on the form should match the student’s name in SIS.
6. For “Campus ID, SIS Empl ID –or- SSN (National ID),” one of the three identifiers needs to be entered for each student.
   DO NOT USE PAYROLL EMPL ID.
7. For “Type of Appointment”, follow instructions on the form.
8. For “UDDS”, include the Department’s UDDS number.
9. To remove/cancel a student’s remission:
   • It is the department’s responsibility to notify a student that their remission has been canceled and that they are now responsible for paying their tuition and fees.
   • Use the appropriate authorization form and indicate the correct term code to cancel a student remission. Do not mix authorizations with cancellations on the same form; submit a separate form for cancellations only, indicating in the blank “enter special instructions and comments” box at the top of the form that you wish to have the remission canceled.
     Complete the form for cancellations using the same instructions in 1-7 above.
10. To add a remission that was not on the original remission form:
    • Send a separate form containing new names only.
    • When you name this file, follow the instructions in 12 below.
11. To change a remission that was on the original remission form:
    • Send a separate remission form with instructions in the “enter special instructions and comments” box indicating what change needs to be made.
12. Save a copy of the remission authorization form on your local drive. When deciding on a name for the form, make reference to your department in the file name.