Worker’s Compensation Resources for Supervisors

Administration of a worker’s compensation claim is multifaceted, requiring prompt reporting and ongoing communications between the injured employee, supervisor, Human Resources representative, payroll specialist, Worker’s Compensation Coordinator, and UW System’s Worker’s Compensation Claims Examiner.

1. Ensure the injured employee receives immediate and/or emergency medical attention, as needed.
2. Interview the injured employee to obtain information about the injury and any potentially unsafe work conditions.
3. How a claim is submitted and how the supervisor completes their report varies depending on work unit:
   1. For the majority of UW employees:
      1. Obtain the injured employee’s completed Employee’s Work Injury and Illness Report.
      2. Complete the Supervisor’s Incident Analysis and Prevention Report (PDF).
      3. Submit the completed Supervisor’s Incident Analysis and Prevention Report and Employee’s Work Injury and Illness Report to your Divisional HR Representative within 1 work day (8 business hours) of learning of an employee’s work-related injury or illness.
   2. For Physical Plant and College of Engineering employees (pilot program):
      1. The employee submits an online Employee’s Work Injury and Illness Report. The supervisor will receive an email when this is done.
      2. Supervisor must complete the Supervisor’s Incident Analysis and Prevention Report (links to UW System site) within 1 work day (8 business hours) of learning of an employee’s work-related injury or illness.
      3. The Worker’s Compensation Coordinator and EHS Manager are notified and receive copies when both the employee and supervisor submit their reports.
4. For employees who have lost time from work due to work-related injury, complete and submit Worker’s Compensation Lost Time Reports (Excel) for the injured employee to your HR representative or payroll specialist on a timely basis (no later than Monday morning of the Pay Period Final Calculation week).
5. Maintain confidentiality of all information related to claim.
6. Remain in contact with the injured employee, so you are aware of their estimated return to work date. Remind the employee they must provide a medical “release” note from their treating physician prior to returning to work.
7. Work with your Divisional Disability Representative (DDR) to assist and arrange for the injured employee to return to work as soon as they are medically able to do so.