Division of Business Services Newsletter – April 2021

This newsletter is intended to share information related to Division of Business Services activities. Please feel free to share this information with your colleagues.

We welcome your feedback! Please send questions, comments and/or suggestions to admin@bussvc.wisc.edu.

Booking and Accounting for New Airfare –                                Training Sessions Available

New training sessions have been added to assist travelers, travel arrangers, and e-reimbursement alternates, approvers, and auditors with booking and accounting for air travel in 2021 and beyond.

These sessions will discuss the relief received from the airlines (UATP cards, ETCs, refunds, etc.) and what to expect when a new flight is booked.  Sign up here.

ShopUW+ launched on April 16

Early Data

As of 4/20, 2,646 total Purchase Orders were completed at a value of over $5M. UW-Madison processed 2,156 of those with a value of $4.1M.

Resources and Training

The ShopUW+ Essentials website is your hub for information on training, resources, support, and access to ShopUW+. Training Modules by roles, a Quick Reference Guide and Job Aids for Central Users are all live and will continue to be available for reference on the ShopUW+ Essentials website.

If you have questions about using ShopUW+, please direct them to Customer Support at  uwsaproblemsolvers@uwsa.edu.

New Continuing Order Renewal (CORs) Process

Four sessions were scheduled with the 372 impacted stakeholders in late-April to review the new CORs process with and answer questions. Follow-up sessions will be planned for May. User review and renewal will begin in May.

Airgas Cylinder Rental – New Process

Existing Cylinder Orders

We will continue to utilize the current process for all cylinders ordered through Shop@UW.  This means:

  • MDS will create invoices against MD numbers and load them into PAT for reallocation.
  • MDS will use a JET entry to bill the end user funding string on the 6the business day of each month.

New Cylinder Orders

For new cylinders ordered in ShopUW+, we will also bill at the beginning of each new month (February rental billed at beginning of March); however:

  • MDS will direct bill the same funding string that was used for the initial purchase of the cylinder with the exception of the account code.
  • Account codes will be hardcoded to 2360.
  • The PAT tool will not be used, so you will not be able to reallocate cylinder rental charges before they are billed.

Business Services Training

As many of us are still working remotely, Division of Business Services training sessions are still available to you and your staff in a variety of platforms.

The entire list of Business Services trainings can be viewed in the OHRD catalog at https://www.talent.wisc.edu/Catalog/Default.aspx?tabid=29&SeriesKey=202.