Type(s) of Payments Allowed
- Any employment and non-employment payments (services, rents, royalties, research subjects, etc.).
- For payment purposes treat Permanent Residents the same as U.S. Citizens or U.S. Person (U.S. Person).
- Note: Refugees and Asylees are eligible for employment and other payments in the same way that permanent residents are.
Length of Stay
- Federal: same as U.S. citizens
- State: same as U.S. citizens
Forms Needed for Non-Payroll Payments (Non-employees paid through Accounting Services)
- same as U.S. citizens
- To comply with proper business and audit documentation practices, the UW requires that a copy of the form I-551 (Permanent Resident card which is also commonly called the “green card”) or “processed for I-551” stamp in passport be attached to the payment request form (PIR, etc.).
Forms Required for Payroll Payments (Employees paid through Human Resource System (HRS)
- Form I-551, Resident Alien card (“green card”) or “processed for I-551” stamp in passport.
- Contact you Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).
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Can the UW Sponsor a Permanent Residency Application for Non-Employment Purposes?
No. The UW may only sponsor Permanent Residency Applications for employment purposes.
Can the UW Sponsor a Permanent Residency Application for Employment Purposes?
- UW-Madison has a very clearly defined policy stating for whom it will sponsor a permanent residence application. Please contact the office of Internal Faculty and Staff Services (IFSS) for details.
- Note: In the case of a tenured position, permanent residence is the only option, as non-immigrant status is not appropriate.
- Applications for permanent residence (immigrant status) may only be filed for positions that are considered to be permanent. INS defines a permanent position as one that is tenured, on the tenure track, or “for a term of indefinite or unlimited duration, and in which the employee will ordinarily have an expectation of continued employment unless there is good cause for termination.” In general, a position must be full time, permanent, offer the prevailing wage and require professional level skills to qualify for permanent residence.
- Length of Time to Process Application for Permanent Residency
Approximately one year
- Special Conditions
- Applying for permanent residence is a lengthy process involving two or three government agencies. A person currently in the U.S. must maintain a valid non-immigrant status throughout the entire process. Please contact the office of Internal Faculty and Staff Services (IFSS) for details.
- Required Documents Summary
- Department Request Form
- Dean’s or Director’s Authorization
- Documentation of Recruitment Process
- Documentation of Applicant’s Qualifications (Please contact the office of Internal Faculty and Staff Services (IFSS) for details)