General Questions: Question: Why were separate COVID account codes created? The COVID-19 account codes were created to identify COVID activity for various reporting requirements including those from the EOC (Emergency Operations Center), UWSA Finance Response …
Financial Reporting and Analysis
Administrative Council – COVID Finance Information Update 4.3.20
Financial Managers, Here is a link to view the financial information that was shared at the last Administrative Council on April 3, 2020. View Update
Tracking COVID 19 activities in the accounting system (SFS)
Madison Advisory Council and Financial Managers: This communication is intended to outline how UW-Madison is tracking both expenses and refunds related to COVID-19 activities in SFS (Shared Financial System). COVID Account Codes UW-Madison has been …
801 Records Retention Schedule Policy
This Policy covers all types of fiscal records. This includes general financial administration records, gift and grant administration, payments and receipts, state banking and cash management, general ledger, capital improvement and projects, internal controls, and collection.
704 Non-Sponsored Projects Policy
A non-Sponsored project is a project that is funded by an internal entity such as a state agency, UW institution or another UW-Madison department which doesn’t have billing or reporting requirements.
104 Transfer of Funds (money) Between UW-Madison Departments/Funding Sources Policy
Funds may be transferred between departments and funding sources within the UW-Madison.
703 Cost Transfer Request (Non-Salary) Non-Grant–any fund except 133 and 144 Policy
There are circumstances in which it may be necessary to transfer expenditures to a fund after the initial recording of the charge. A Cost Transfer Request (Non-salary) is an after-the-fact reallocation of costs. The Cost Transfer Request (Non-salary) is used to transfer funds/move expenditures from one fund, department, project, account, amount, etc. to another to assure the accuracy of the general ledger and data integrity.
702 Transaction Processing-Closing Purchase Orders (POs) Policy
POs will remain open the entire fiscal year. POs will be closed or rolled over by Accounting Services at fiscal year-end. PeopleSoft Shared Financial System (SFS) does not allow the re-opening of POs once closed.