Worksheet used to help determine the amount of money possible to refund for business meal expenses.
Business Meal Calculator
Worksheet used to help determine the amount of money possible to refund for business meal expenses.
Accounting Form
Refunds of Receipts Form
The Refund of Receipts form is used to request a refund to the original payee associated with receipt of revenue collected by the University.
The Refund of Receipts form is used to request a refund to the original payee associated with receipt of revenue collected by the University.
Student tuition related refunds/adjustments and housing refunds are primarily handled through Student Information System and are not to be submitted using RoR forms.
Complete all required fields (will be indicated by an asterisk *) in the form and attach the appropriate supporting documentation necessary to process the request. DO NOT ATTACH W-8 OR W-9 WITH SOCIAL SECURITY NUMBERS TO THIS FORM.
Reminders:
- Only one payee is allowed per form. If paying more than one customer, please fill out a Refund of Receipts form for each customer.
- Supplier: Select a supplier (1) a persistent vendor active in the system or (2) the refund of receipts single payment vendor [search refund in the supplier search and select refund of receipts]. Note any other single payment vendor used will result in this form auto-returning to you.
- The account codes used for this form should start with a 7xxx or a 9xxx– using a different account code will result in this form being auto-rejected.
- Any requests for other non-revenue expenses should be submitted using appropriate forms (For example: Direct Pay Form, e-reimbursement, Payment to Individual Request Form, etc.).
Access Refund of Receipts Form in ShopUW++
Finding the Refund of Receipts Form in ShopUW+
- After you Login, Click on “Shop” on the left-hand side.
- Next, click on “Shopping” in the fly-out menu
- Click “View Favorites”. You will see all the forms you have access to in ShopUW+. If you need access to a form that is not listed please contact, uwsaproblemsolvers@uwsa.edu
Cost Transfer Tool Delegation for Approvers Form
Cost Transfer Tool Delegation for Approvers Form
Account Update Request Form
Account Update Request - For Purchasing Card Accounts
Use this form to change account information related to a purchasing card. Includes the option to close an account, change certain cardholder info, change certain funding information, request limit adjustments, and request a proxy reconciler.
Official Functions and Expenses Pre-Approval Form
REQUIRED: This form MUST be signed PRIOR to incurring any expense associated with any function or expense pursuant to University of Wisconsin-Madison Policy 340 Official Functions and Expenses.
Required: This form must be signed prior to incurring any expense associated with any function or expense pursuant to Policy UW-3075 Official Functions and Expenses.
JET Authorization Form
JET Authorization Form
Form used to add or remove authorization for the Journal Entry Tool (JET). Also allows for delegation of JET transfers for Internal Revenue Transfers and non-salary transfers.
Download JET Authorization Form (PDF)
Data View Authorization Form
Data View Authorization Form
WISER Access Authorization Form
WISER Access Authorization Form
Complete and submit the WISER Access Authorization form form if:
- There is a new user who needs access to WISER,
- A WISER logon needs to change, or
- A WISER user needs to be removed/deleted
Check Custody Agreement- One Day Form
Use this form for checks to be stored and distributed outside of Accounts Payable
Use this form for checks to be stored and distributed outside of Accounts Payable
Checks require a valid business reason for a department to request pick up. This handling exception requires written justification explaining the reason(s) for doing so, including the signature of the Divisional CFO authorizing the check custodian (see below) to pick up the checks. This agreement identifies the check custodian and alternate (hereafter “check custodian”) who will be responsible for the safe keeping of the checks until they are distributed. Checks will only be distributed to check custodians.
Check Custody Agreement – Standing Form
Use this form for checks to be stored and distributed outside of Accounts Payable
Use this form for checks to be stored and distributed outside of Accounts Payable
Most check custody requests should be submitted on the Check Custody Agreement—One Day Form. This agreement identifies the check custodian and alternate (hereafter “check custodian”) who will be responsible for the safe keeping of the checks until they are distributed to payees, along with a date range. This handling exception requires written justification explaining the reason(s) for requesting the exception, including the signature of the Divisional CFO authorizing the check custodian to pick up the checks. Checks will only be distributed to check custodians. The standing agreement requires a countersignature from Business Services management before it is valid.
To obtain a copy of the Check Custody Agreement—Standing Form for submission, please email a request to acctg@bussvc.wisc.edu , with “Standing Check Custody Agreement” in the subject line and a justification for requesting a standing agreement in the body of the email.