This form must be signed prior to incurring any expenses associated with any function or expenses pursuant to Policy UW-3075 Official Functions and Expenses.
This form must be signed prior to incurring any expenses associated with any function or expenses pursuant to Policy UW-3075 Official Functions and Expenses.
WISER Access Authorization Form
Complete and submit the WISER Access Authorization form form if:
Use this form for checks to be stored and distributed outside of Accounts Payable
Use this form for checks to be stored and distributed outside of Accounts Payable
Checks require a valid business reason for a department to request pick up. This handling exception requires written justification explaining the reason(s) for doing so, including the signature of the Divisional CFO authorizing the check custodian (see below) to pick up the checks. This agreement identifies the check custodian and alternate (hereafter “check custodian”) who will be responsible for the safe keeping of the checks until they are distributed. Checks will only be distributed to check custodians.
Use this form for checks to be stored and distributed outside of Accounts Payable
Use this form for checks to be stored and distributed outside of Accounts Payable
Most check custody requests should be submitted on the Check Custody Agreement—One Day Form. This agreement identifies the check custodian and alternate (hereafter “check custodian”) who will be responsible for the safe keeping of the checks until they are distributed to payees, along with a date range. This handling exception requires written justification explaining the reason(s) for requesting the exception, including the signature of the Divisional CFO authorizing the check custodian to pick up the checks. Checks will only be distributed to check custodians. The standing agreement requires a countersignature from Business Services management before it is valid.
To obtain a copy of the Check Custody Agreement—Standing Form for submission, please email a request to acctg@bussvc.wisc.edu , with “Standing Check Custody Agreement” in the subject line and a justification for requesting a standing agreement in the body of the email.
This form is required when the custodian of checks, releases a check to an intermediary custodian who will present a payee with a check (i.e. paying an entertainer at the time of a performance)
This form is required when the check custodian releases a check to an intermediary custodian who will present a payee with a check (i.e. paying an entertainer at the time of a performance).
Download Check Intermediary Form (pdf)
The check custodian will complete the Payee Name and Check Number, sign,and date the form, then releasethe check to the intermediary custodian, who will immediately sign the form. The intermediary custodian will have the payee sign and date the form upon receipt of the check. The intermediary custodian will return the completed Check Intermediary Form to the check custodian, who will then return a copy of the form to Accounting Services when providing the completed Check Distribution Log.
Update Bank Account Information
Use this form to update your bank account information – Individual Checking accounts and Deposit Accounts.
Used by Departments/PI's having Custodian Fund or Contingent bank accounts to order checks.
Used by Departments/PI’s having Custodian Fund or Contingent bank accounts to order checks.
This form is used when the department knows the vendor will not invoice Accounts Payable for payment.
This form is used when the department knows the vendor will not invoice Accounts Payable for payment.
View Payment Notice Form (PDF)
This form should be submitted to Accounts Payable when you know the vendor will not invoice Accounts Payable. This form is typically used when an advance deposit or installment payment is required.
Attach one copy of any supporting documentation to the form before sending it in. Send the completed form and any supporting documentation to Accounts Payable at the address indicated on the form.
Make sure to note if there is any special handling required. If no special handling is indicated, the check will be sent to the address listed on the original Purchase Order.
Questions regarding this form should be directed to Jennifer Roltgen.
This form is used to account for inter-institutional financial transactions and/or when making payments for personal services involving an individual who holds a concurrent appointment at another UW institution.
This form is used to account for inter-institutional financial transactions and/or when making payments for personal services involving an individual who holds a concurrent appointment at another UW institution.
View Inter-Institutional Financial Agreement (IIA) Form on the UWSA website
The Accounting Services department needs to sign as the Authorized Institution Rep. Once all signatures are obtained, Accounting Services requires a copy of the agreement.
Formatted participant list for use with event forms or payment/reimbursment mechanism for meals, refreshments, reception costs where a list of participants is required for payment.
Formatted participant list for use with event forms or payment/reimbursement mechanism for meals, refreshments, reception costs where a list of participants is required for payment.
Download Events – Participant List Form