Procedure # 3008.8; Rev.: 0 (Effective January 1, 2017)
Related Policy: UW-3008 Capital Equipment Policy
Functional Owner: Property Control, Business Services
Contact: Property Control Mailbox, property@bussvc.wisc.edu
Contents
- Procedure statement
- Who is affected by this procedure
- Procedure
- Contact roles and responsibilities
- Definitions
- Related references
- Revisions
I. Procedure statement
The Department Property Administrator (DPA) is responsible for notifying Property Control of capital asset location changes. A move to a different room or building, but staying in the custody of the same department, is considered a location change. See Procedure 3008.9 – Change in Custody to Another Department if the location change is due to a permanent change in department custody.
II. Who is affected by this procedure
- Department Property Administrators (DPAs)
- Department employees
- Business Services – Property Control
III. Procedure
The following steps represent the overall process:
- The responsible employee or user of the capital equipment is responsible for notifying the DPA of a location change (e.g. room and/or building) of capital equipment through written notice via email.
- The DPA completes the Property Transaction Form with the information related to the change in room and/or building location of the capital equipment.
- The Property Control Office updates the records in the asset management system.
IV. Contact roles and responsibilities
wdt_ID | Location/Room Changes | Responsible Employee | DPA | Property Control |
---|---|---|---|---|
1 | 1) Notify DPA of a change in room and/or building location of a capital equipment asset. | X | ||
2 | 2) Complete the Property Transaction Form and submit. | X | ||
3 | 3) Update the building/room location in the asset management system. | X |
V. Definitions
Capital Equipment Definitions (PDF)
VI. Related references
VII. Revisions
Procedure Number | 3008.8 |
Date Approved | January 1, 2017 |
Revision Dates | Jan. 19, 2021 – Changed Procedure Number to 3008.8 from 110.8 |