Use this form to submit an account to a Collection Agency.
Use this form to submit an account to a Collection Agency.
Download Collections Request (doc)
Questions regarding this form should be directed to Janet Hamm.
Use this form to report complaints pertaining to vendor/contractor performance and/or unsatisfactory service.
Use this form to report complaints pertaining to vendor/contractor performance and/or unsatisfactory service.
Download Complaint Report (doc)
Complaints or problems with a contract or a vendor should be reported to Purchasing Services. The department should contact the vendor when a problem arises and attempt to resolve the problem.
If a satisfactory resolution to the problem cannot be reached, the department should process a Complaint Report. Provide as detailed an explanation of the problem or complaint as possible and e-mail the Complaint Report to the appropriate Purchasing Agent of that commodity area.
The Purchasing Agent will investigate, take action, and provide a written, detailed report to the department of any actions taken.
A document used to state the arrangements, scope, statement of work, deliverables, payment agreement, length of agreement for a service provided for the University.
The form used to state the arrangements, scope, statement of work, deliverables, payment agreement, length of agreement for a service provided for the University.
Download Contract Details Form (PDF)
Core Stock Return Form
Use this form to transfer a previous payment from an incorrect funding source or department to another. Paper forms will be phased out in early May 2011. Use the Cost Transfer Workflow Tool instead. The tool is a web-based form and routing system that will be used to process both non-salary and salary cost transfers.
Use this form to transfer a previous payment from an incorrect funding source or department to another.
Download Cost Transfer Request (Non-Salary) Form (xls)
Cost Transfer Request (Non Salary) (FY8): redesign of the old Non Salary Payment Transfer
Cost Transfer Tool Delegation for Approvers Form
Use this form to submit a Credit By Exam fee to the Bursar's Office for posting to a student's account in the Student Information System (SIS).
Use this form to submit a Credit By Exam fee to the Bursar’s Office for posting to a student’s account in the Student Information System (SIS).
Download the Credit by Exam Charges form (Excel)
Credit Letter
The University of Wisconsin – Madison is an agency of the State of Wisconsin and, as such, does not provide credit information, as we are statutorily required to pay for all legal purchase obligations. The State of Wisconsin has also enacted prompt pay legislation (Wisconsin Statute 16.528) which requires the University be responsible for the payment or dispute of invoices within a timely manner (30 days).
The letter linked below is the University’s response to a request for a credit application. It also includes UW–Madison’s tax-exempt information and ID numbers (including DUNS and UEI numbers) and may be used to respond to vendor inquiries.
VIew Credit Letter – NetID login required
Use this form to record and account for program expenditures related to the Custodian Fund Request. Expenses using the custodian funds must agree with the original purpose of the Custodian Fund Request.
Use this form to record and account for program expenditures related to the Custodian Fund Request.
Expenses using the custodian funds must agree with the original purpose of the Custodian Fund Request.
Use this form to request custodian funds for human subject studies, change funds, petty cash and contingent bank accounts. All Custodian Agreement must be completed by the Custodian and approved by the Department and Dean's Office before the advance is sent onto Cash Management for processing. All agreements must have a Custodian Fund Request Form and Custodian Fund Budget Information Form attached with this agreement.
Use this form to request custodian funds for human subject studies, change funds, petty cash, and contingent bank account.
Download the Custodian Fund Agreement Form (PDF)
Custodian Funds are advanced only to authorized, permanent UW–Madison employees. The Custodian Funds are issued for a specific purpose and may not be used for any other purpose than expressed on the Custodian Fund Request Form.
All Custodian Funds must be reconciled monthly to authorized advance levels and properly accounted for within 30 days of the end of the advance period.
All Custodian Funds require, quarterly reporting, regardless of activity, to ensure advance levees are maintained by using the Custodian Fund Accounting Form.
Top paragraph: Fill in the dollar amount of the Custodian Fund and enter the same amount in the Custodian Fund Request Form. Enter begin and end dates of the Custodian Fund Request. Enter the Custodian Fund reference number which agrees with the Custodian Fund Request Form.
Individual Custodian Agreement paragraph: Enter the custodian name and ensure it agrees with the Custodian Fund Request Form. Include in this section, the Custodian telephone number, and the Custodian e-mail. The Custodian must sign and date this Custodian Fund Agreement before it can be reviewed for approval and processed.
Department Agreement paragraph: Filled in the Department name.
Bottom section of this agreement:
Keep a copy of the Custodian Fund Agreement along with the Custodian Fund Request Form and Custodian Fund Budget Form for internal records.
Keep a copy of the Custodian Fund Agreement along with the Custodian Fund Request Form and Custodian Fund Budget Form for internal records. Email documents to cstdnfnd@bussvc.wisc.edu or send to Cash Management, 21 N. Park St., Suite 5301, Madison, WI 53715.
UW-3012 Custodian Funds Policy
Questions can be directed to cstdnfnd@bussvc.wisc.edu.