This form is required when the custodian of checks, releases a check to an intermediary custodian who will present a payee with a check (i.e. paying an entertainer at the time of a performance)
This form is required when the check custodian releases a check to an intermediary custodian who will present a payee with a check (i.e. paying an entertainer at the time of a performance).
Download Check Intermediary Form (pdf)
Instructions
The check custodian will complete the Payee Name and Check Number, sign,and date the form, then releasethe check to the intermediary custodian, who will immediately sign the form. The intermediary custodian will have the payee sign and date the form upon receipt of the check. The intermediary custodian will return the completed Check Intermediary Form to the check custodian, who will then return a copy of the form to Accounting Services when providing the completed Check Distribution Log.
Used by Departments/PI's having Custodian Fund or Contingent bank accounts to order checks.
Used by Departments/PI’s having Custodian Fund or Contingent bank accounts to order checks.
Download the Check Order Form (PDF)
Check Register Worksheet
Download Check Register Worksheet (xlsx)
Instructions
- When using the check register, complete the top portion with the requested information.
- The DATE column is the date the check was written.
- The CHECK # column is for the check number, if applicable.
- After the check has cleared the bank, place an “X” in the STATUS OF CHECK column. If a stop payment is placed on a check, place an “S” in the STATUS OF CHECK column. If a check is voided, place a “V” in the STATUS OF CHECK column.
- Record the check recipient or vendor’s name in the PAYEE REFERENCE column. For research participants, we recommend using unique participant numbers or initials to keep names confidential. For vendors, we need their complete name.
- Reminder: Contingent bank accounts need to submit receipts along with the check register for replenishment.
- Reminder: Custodian Funds for research participant studies, such as replenishable bank accounts and temporary funds, need to maintain participant logs at site and obtain W-9’s per Policy UW-3005 – Payments to Research Participants.
This memo is to inform Cash Management that all remaining checks for a Custodian Funds checking account have been disposed of by using a cross shredder or disposing of the checks in a confidential shred bin.
This memo is to inform Cash Management all remaining checks for a Custodian Funds checking account have been disposed of by using a cross shredder or disposing of the checks in a confidential shred bin.
Download Check Shred Confirmation (Word Doc)
This form is used for claiming or excepting funds on the Unidentified Deposit List. Email it as an attached excel form to Cash Management along with supporting documents.
How to claim or accept unidentified deposits.
Web page updates currently in progress — information may change.
For now: Please refer to the slide deck linked below for the new Workday process for reviewing and claiming your deposits.
View Unidentified Deposits Process – FMM Fall 2025 slides (PDF)
Send questions to uwmsnar@bussvc.wisc.edu or cashmgt@bussvc.wisc.edu.
A document used to state the arrangements, scope, statement of work, deliverables, payment agreement, length of agreement for a service provided for the University.
The form used to state the arrangements, scope, statement of work, deliverables, payment agreement, length of agreement for a service provided for the University.
Download Contract Details Form (PDF)
Related Policies and Procedures
Use this form to submit a Credit By Exam fee to the Bursar's Office for posting to a student's account in the Student Information System (SIS).
Use this form to submit a Credit By Exam fee to the Bursar’s Office for posting to a student’s account in the Student Information System (SIS).
Download the Credit by Exam Charges form (Excel)
Instructions
- On the form, enter Course Number.
- Enter the Term Code.
- Complete Campus ID, Name, and Amount.
- Save the form to a folder on your computer. You may assign any file name desired.
- Upload the form to the Bursar’s Office Secure Website.
Use this form to submit a Credit By Portfolio fee to the Bursar's Office for posting to a student's account in the Student Information System (SIS).
Use this form to submit a Credit By Portfolio fee to the Bursar’s Office for posting to a student’s account in the Student Information System (SIS).
Download the Credit by Portfolio Charges form (Excel)
Instructions
- On the form, enter Course Number.
- Enter the Term Code.
- Complete Campus ID, Name, and Amount.
- Save the form to a folder on your computer. You may assign any file name desired.
- Upload the form to the Bursar’s Office Secure Website.
Credit Letter
The University of Wisconsin – Madison is an agency of the State of Wisconsin and, as such, does not provide credit information, as we are statutorily required to pay for all legal purchase obligations. The State of Wisconsin has also enacted prompt pay legislation (Wisconsin Statute 16.528) which requires the University be responsible for the payment or dispute of invoices within a timely manner (30 days).
The letter linked below is the University’s response to a request for a credit application. It also includes UW–Madison’s tax-exempt information and ID numbers (including DUNS and UEI numbers) and may be used to respond to vendor inquiries.
VIew Credit Letter – NetID login required
Related resources
Use this form to record and account for program expenditures related to the Custodian Fund Request. Expenses using the custodian funds must agree with the original purpose of the Custodian Fund Request.
Use this form to record and account for program expenditures related to the Custodian Fund Request.
Expenses using the custodian funds must agree with the original purpose of the Custodian Fund Request.
Download Custodian Fund Accounting Form (Excel)