We understand the complexity that the University is handling at this time and that prioritization of core functions is necessary. As each department is facing different challenges, Property Control will continue standard communications and look for guidance from our departments relative to their particular situations. Although all Property team members are working remotely at this time, we are here to assist you with your capital considerations. Please reach out to us through email at firstname.lastname@example.org with any needs during this time period.
Inventories: Property Control is directly working with departments currently conducting or scheduled for FY20 physical inventories to discuss options specifics to each department and collaborate on proper timing of the remaining work. We will begin the analytics for the FY21 fiscal year schedule in April and estimates contacting those departments selected in early May.
Capital Equipment Tags: The process for sending tags associated with new capital equipment to the department is on hold until further notice. Property Control is continuing to review cost line items and communicate with the departments relative to these orders. Entry will continue to the asset management system and tags will be routed to departments after campus is able to return to office operations.
Loans/Transfers/Reporting: Property Control is able to handle all processes remotely. Please note that many of these processes involve additional parties who may be working with limited staff and computer limitations and therefore delays in processing may be experienced. Please bring Property Control into the conversations as early as possible.
Movement of Capital Equipment: Understanding that during this time equipment may be moved quickly in order to assist with the vital needs of the University and general public, please reach out to Property Control at your earliest convenience when there is knowledge of equipment movement. We will work to handle as much as we can on behalf of the department and assist with tracking requirements that will need to be completed upon the campus’ return to full office operations.