How to report an automobile incident at UW–Madison.
In the event of a work-related automobile incident, follow all applicable laws and instructions on this page for reporting to campus.
All work-related automobile incidents or accidents must be reported to UW-Madison Office of Risk Management within 24 hours, whether operating a UW-Madison Fleet, State of WI DOA Fleet, rental, or personal vehicle.
If injuries are involved
- Seek medical necessary medical assistance and call 911
- Notify Risk Management of any injuries as soon as possible by calling (608) 262-8926
- Report any employee injury/injuries by following Worker’s Compensation information and instructions
Report the incident or accident
All automobile incidents or accidents must be reported to:
- The local law enforcement agency
- One’s Supervisor/Manager/Department Administration
- UW–Madison Risk Management within 24 hours or–in the case of injury–as soon as possible by phone at (608) 262-8926.; leave message if no answer
- UW Fleet (if fleet vehicle involved) or DOA Fleet (if DOA/State of WI vehicle involved)
- Rental Vehicle company listed on the rental agreement
- Personal automobile insurance carrier (if driving personal vehicle)
Complete and submit a Vehicle Incident Report
The driver and driver’s supervisor must complete the Vehicle Incident Report (DOA6496) for all incidents involving a State of WI UW Fleet, rental*, or personal* vehicle. A paper copy is included in the Vehicle Incident Kit located in the glove box of all UW–Madison Fleet vehicles.
*Input rental/personal vehicle information in the “State Vehicle Information” section of the form depending on the type of vehicle UW employee/agent was operating at time of the incident/accident.
Submit the completed report to Risk Management (autoclaims@bussvc.wisc.edu or Suite 5301 at 21 N. Park Street) within 24 hours.
Contact local law enforcement, request a police report, and send a copy to Risk Management. If an officer does not initiate a report and damages or injuries are involved, a Wisconsin Driver Report of Crash (DT4002) is required. Per Wisconsin Statute s. 346.70(1), any crash within the State of Wisconsin must be reported when it results in:
- Injury of a person
- $1,000 or more damage to any person’s vehicle or property
- Damage of $200 or more to state or other government-owned property other than a vehicle
Risk Management will proceed to thoroughly investigate the incident and handle insurance requirements on any damages to the property of others, injury to others or damages to University property.
