Type(s) of payment allowed
- Salary when the UW is the petitioner listed on the H-1B approval notice (the I-797A or I-797B Notice of Action). Please contact your Human Resources Representative for details.
- Travel reimbursement allowed whether the UW is the H-1B petitioner or not.
Forms required to process payments
All forms listed must be provided for each type of payment.
In order to make non-salary payments to individuals (i.e., an honorarium, travel reimbursement etc.), Accounting Services must have a copy of all immigration documents (I-94 and applicable I-797).
Policy
If payment involves travel related expenses/reimbursements, please read and follow UW Policy 3023 – Payment for Services and Travel and Expense Reimbursement for Non-employees.
Travel Reimbursement
For campuses using eReimbursement (UW–Madison)
Documented travel expenses must be processed through E-reimbursement. See UW Policy 3023 – Payment for Services and Travel and Expense Reimbursement for Non-employees.
For campuses not using eReimbursement
- Use a Payment to Individual Report (PIR)
- Immigration documentation required is outlined at Required Documents for Payment, including applying for U.S. Individual Taxpayer Identification Number (ITIN) (Flowchart)
Tax liability/withholding
This is an accordion element with a series of buttons that open and close related content panels.
Social Security
Contact your Dean’s Office Payroll Representative for additional documentation required for completing the I-94 Verification and other required documents to set up the employee on the Human Resources System (HRS).
Federal
Payroll (Salary)
Contact your Dean’s Office Payroll Representative for additional documentation required for completing the I-94 Verification and other required documents to set up the employee on the Human Resources System (HRS).
Travel reimbursement
None
State
Payroll (Salary)
Contact your Dean’s Office Payroll Representative for additional documentation required for completing the I-94 Verification and other required documents to set up the employee on the Human Resources System (HRS).
Travel reimbursement
None
Immigration questions
For student questions: International Student Services, iss.wisc.edu
For employee questions: International Faculty and Staff Services, ifss.wisc.edu