Type(s) of payments allowed
- Fellowship or scholarship
- Honorariums (payment for services)
- Participant support
- Salary
- Travel reimbursement
Documents required to process payments
- IRS Form W-8BEN for tax reportable payments
- Immigration and taxation documentation outlined at Required Documents for Payment, including applying for U.S. Individual Taxpayer Identification Number (ITIN) (Flowchart PDF)
- Refer to UW Policy 3023 – Payment for Services and Travel and Expense Reimbursement for Non-employees
Forms required to process payments
All forms listed must be provided for each type of payment.
In order to make non-salary payments to individuals (i.e., an honorarium, travel reimbursement etc.), Accounting Services must have a copy of all immigration documents (I-94 and DS-2019, I-797 or I-20 whichever is applicable).
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Fellowships, scholarships and participant support
Contact your Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).
Salary
Contact your Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).
Immigration questions
For immigration questions, go to Terra Dotta.