F-1 and J-1 Students

General Information

Students on Practical Training

  • International students who are enrolled in or have completed a degree program at a US college or university may be eligible for work experience in their field of study.  F-1 students may be employed for up to 12 months; J-1 students for up to 18 months, or 36 months in a post-doctoral research position.  UW-Madison does not have to file any documents (unless the student attended school here); students must get the authorization through the university they are attending.  The hiring department must ensure that the job is in the student’s field of study and that the student has obtained the necessary employment authorization.

Students on Campus Employment

  • International students who are enrolled in a full-time program of academic studies at the University of Wisconsin – Madison are eligible for limited on-campus employment. Students may work up to a total of 20 hours per week on campus, which includes any combination of graduate assistantships (TA and PA) and student hourly work.  Teaching, Research, Project and Program Assistantships are considered to be part of the academic program and are usually listed on the student’s I-20 or DS-2019 as a source of financial support.  This type of employment does not require any additional authorization from International Student Services.  F-1 students may engage in student hourly work without any specific authorization, whereas J-1 students must have the written authorization of the Exchange Visitor Program Sponsor, either on the DS-2019 or in a letter.

Type(s) of Payment Allowed

Students on Practical Training

  • Salary
  • Travel reimbursement

Students on Campus Employment

  • salary (Teaching Assistance and Project Assistances)(TA’s and PA’s)
  • fellowship or scholarship
  • Research Assistant stipend
  • travel reimbursement

Visa Application Process

Length of Stay Allowed

Students on Practical Training

  • F-1 – up to 12 months
  • J-1 – up to 18 months; up to 36 months for postdoctoral research positions

Students on Campus Employment

  • F-1s – none once enrolled
  • J-1s – time needed to obtain written authorization

Special Conditions/Requirements

Required Documents Summary

Forms Required for Payroll Payments (Employees paid through the Human Resource System (HRS)

Salary

  • Contact your Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).

Forms Needed for Non-Payroll Payments (Non-employees paid through Accounting Services)

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Policy

Travel Reimbursement

Fellowships, Scholarships, and Participant Support

Tax Liability/Withholding

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Social Security

  • For Payroll payments please contact your Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).
  • For Non-Payroll payment no taxes are withheld for FICA.

Federal

Salary

  • Contact your Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).
  • Documented travel expenses are considered business expenses of the UW and thus no federal tax is withheld
  • Scholarship and Fellowship, 14% withholding, unless tax treaty exemption applies and Form W-8BEN is filed.  To determine if tax treaty applies refer to IRS Publication 901, Table 2 (http://www.irs.gov/pub/irs-pdf/p901.pdfALERTS: Link to PDF document) or the Tax Compliance and Report guide under Nonresident Aliens (NRA), Visas, Visa Restrictions and Resources .

State

Salary

  • Contact your Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).

Travel Reimbursement

  • None

Scholarship and Floowship

  • None