The Gift in Kind Acceptance Form must be completed to formally accept a Gift in Kind donation (tangible items, goods, or services) made to the University.
The Gift in Kind Acceptance Form must be completed to formally accept a Gift in Kind donation (tangible items, goods, or services) made to the University.
View the Universities of Wisconsin Gift in Kind Acceptance Form (PDF)
UW–Madison Specific Guidance for the Gift in Kind Acceptance Form
- The following fields and information DO NOT need to be populated for UW-Madison purposes:
- Donor Signature
- Risk Management Signature
- Form 8283 is not required
- Gift Worktag ID
- If your Gift in Kind qualifies as capital equipment, provide Gift Management with the following information along with the Gift in Kind Acceptance Form:
- Manufacturer of equipment
- Serial number and model number of equipment; if multiple items are received, a list of the serial numbers and model numbers for each item is needed
- Name and Employee ID of accepting employee
- Building Number and Room Number where equipment will be located
More information about Gifts in Kind (including how to report and how to accept Gifts in Kind) is available on the Gifts in Kind web page.
After a Gift In Kind is made, each campus department is responsible for issuing a donor acknowledgment letter to all donors and keeping a copy on file. The letter serves as a thank you, and include specific language for tax purposes.
After a Gift In Kind (non cash) donation is received directly by UW Madison from a donor, the campus department is responsible for issuing a GIK donor acknowledgment letter to the donor and keeping a copy on file.
Download Gift in Kind Acknowledgement Letter (Word Doc)
The letter serves as a thank you and required written acknowledgment, and should include specific language from the downloadable template for tax purposes. The letter should describe the item(s) donated, but should not include a dollar value.
Sample letter and procedure for sending an acknowledgment of a gift made to UW-Madison.
Sample letter and procedure for sending an acknowledgment of a gift made to UW–Madison.
Download Gift Acknowledgement Letter (Word Doc)
After a monetary donation is received directly by UW–Madison from a donor, the campus department is responsible for issuing a donor acknowledgment letter and keeping a copy on file. The letter serves as a thank you and required written acknowledgment, and should include the amount donated and specific language from the downloadable template for tax purposes.