Division of Business Services Newsletter – November 2020

This newsletter is intended to share information related to Division of Business Services activities. Please feel free to share this information with your colleagues.

We welcome your feedback! Please send questions, comments and/or suggestions to admin@bussvc.wisc.edu.

Wires Required for Foreign Payments

Due to the number of returned and undeliverable foreign checks and the rework involved, we are now requiring a wire for all foreign payments.

To accommodate the requirement, wire fees have been reduced:

    • International Transfer in Foreign Currency $ 0 (No Fee)
    • International Transfer in US dollars $ 16.00
    • Domestic Transfers in US dollars $2.25

For Direct Payments and Payments to Individuals please include your wire form with the payment request.  For Purchase Orders the auditor will contact the department contact to obtain a wire form.

The Outgoing Wire form can be found at https://businessservices.wisc.edu/documents/outgoing-wire-draft-form/ .  Before submitting the form please make sure the proper signatures have been obtained.

REMINDER:  How to Email Payment Requests to Accounts Payable

Emails containing payment requests must be sent from an authorized approver, or the authorization emails must be included in the PDF.  You can submit multiple PDFs for multiple payment requests in a single email.

Direct Payments (DP) and Payments to Individuals (PIR) may be submitted as PDF attachment to ap-invoices@bussvc.wisc.edu

    • Subject line of email must be “PIR” or “DP
    • Each individual DP or PIR must be in a separate PDF

Emergency Transactions (ETs) may be submitted as PDF attachment to uwmsnap@bussvc.wisc.edu

    • Subject line of mail must be “EMERGENCY TRANSACTION”

Business Services Training

Even though many employees are now working remotely, Division of Business Services training sessions are still available to you and your staff in a variety of platforms.

The entire list of Business Services trainings can be viewed in the OHRD catalog at https://www.talent.wisc.edu/Catalog/Default.aspx?tabid=29&SeriesKey=202.