This is the form for departments to upload key deposits and key returns to a student's account. This also includes instructions on how fill out and upload this form.
Use this form to submit key deposits, key returns, and key forfeitures.
Download the Key Deposit Form (Excel)
Instructions
- On the form, select the transaction type: Key Deposit, Forfeit of Key Deposit or Refund of Key Deposit. A separate form for each type of transaction is required.
- Enter Department ID.
- Complete Campus ID, Name, and Amount.
- Upload the form to the Bursar’s Office secure website.
How to upload this form
- Use the Bursar’s Office secure website.
- Login with your NetID.
- Add the name of your department in the first entry box.
- Select the “Key Deposits” button.
- Attach the file.
- Select “Upload File.”
The Bursar’s Office will receive notification once your upload is complete, and you will receive an email with the upload information. If you’re contacting our office regarding an upload file please reference the file ID number.
UPS Shipping Request Form
Core Stock Return Form
MDS Inventory Adjustment Authorization Form
DWD Order Form
EOC PPE Request Form
The PPE Request form is no longer required for requesting PPE. All EOC PPE items are now available on ShopUW+. Please see the guides below for how to place an order.
For N95 respirators and PAPRs
*All respirator “purchases” will be reviewed before they are processed. A current written respirator program, medical clearance and annual respirator fit test or training are required for all N95 respirator and PAPR requests
- Under Guided Buying, click on any of the following buttons Lab Supplies, Office Supplies, Facility Supplies or Legacy View to find the MDS Corestock EOC Supplies icon
- Once you locate the EOC Supplies icon, Click on the icon then the red search button. Do not type any words in the search box.
- Filter Price from Low to High because all EOC PPE items are $0.00
- Add the items you need to “purchase” to your cart as you would any Shop @ UW+ order
All other PPE and Disinfectants
- Under Guided Buying, click any of the categories to find the MDS Corestock icon
- Once you locate the MDS Corestock icon, Click on the icon then the red search button. Do not type any words in the search box.
- Filter Price from Low to High because all EOC PPE items are $0.00
- Add the items you need to “purchase” to your cart as you would any Shop @ UW+ order
Request for Authorization to Transfer/Sell University Property to a Departing Employee’s New Institution Form
Form used to transfer/sell university property to the new institution/employer of a departing employee.
Equipment can be purchased or transferred (zero-dollar cost transaction).
Download Request for Authorization to Transfer/Sell University Property to a Departing Employee’s New Institution (PDF)
Asset Loan Request Form
This form is submitted when a particular asset is desired and can be potentially loaned to the University, depending on a borrower-signed loan agreement. Submit this completed Asset Loan Request form to Property Control.
Download Asset Loan Request Form (PDF)
Capital Equipment Fabrication Request Form
Used to request equipment fabrication for a unique, special purpose, stand-alone piece of equipment over 5000 USD. Send completed form to Property Control.
Download Capital Equipment Fabrication Request Form (PDF)
The Refund of Receipts form is used to request a refund to the original payee associated with receipt of revenue collected by the University.
The Refund of Receipts form is used to request a refund to the original payee associated with receipt of revenue collected by the University.
Student tuition related refunds/adjustments and housing refunds are primarily handled through Student Information System and are not to be submitted using RoR forms.
Complete all required fields (will be indicated by an asterisk *) in the form and attach the appropriate supporting documentation necessary to process the request. DO NOT ATTACH W-8 OR W-9 WITH SOCIAL SECURITY NUMBERS TO THIS FORM.
Reminders:
- Only one payee is allowed per form. If paying more than one customer, please fill out a Refund of Receipts form for each customer.
- Supplier: Select a supplier (1) a persistent vendor active in the system or (2) the refund of receipts single payment vendor [search refund in the supplier search and select refund of receipts]. Note any other single payment vendor used will result in this form auto-returning to you.
- The account codes used for this form should start with a 7xxx or a 9xxx– using a different account code will result in this form being auto-rejected.
- Any requests for other non-revenue expenses should be submitted using appropriate forms (For example: Direct Pay Form, e-reimbursement, Payment to Individual Request Form, etc.).
Access Refund of Receipts Form in ShopUW++
Finding the Refund of Receipts Form in ShopUW+
- After you Login, Click on “Shop” on the left-hand side.
- Next, click on “Shopping” in the fly-out menu
- Click “View Favorites”. You will see all the forms you have access to in ShopUW+. If you need access to a form that is not listed please contact, uwsaproblemsolvers@uwsa.edu
