Form

UW–Madison Field Trip Guidance

Posted on

Risk Management guidance for University sponsored field trips occurring as part of a UW–Madison course, program, or event. Includes Field Trip Participation and Emergency Contact Form and Alternative Transportation Waiver for Campus Field Trip.

The Office of Risk Management has created guidance for University sponsored field trips occurring as part of a UW–Madison course, program, or event.

The guidance includes these form templates:

  • Field Trip Participation and Emergency Contact Form
  • Alternative Transportation Waiver for Campus Field Trip

ORM UW–Madison Field Trip Guidance (PDF)

Use the “Download” option in Box  (button in upper right) to download the PDF. You will then be able to see the fillable form fields on pages 3 and 4.

If you have specific questions related to this document, please email us at riskmgmt@bussvc.wisc.edu.

Key Deposit Form

Posted on

This is the form for departments to upload key deposits and key returns to a student's account. This also includes instructions on how fill out and upload this form.

Use this form to submit key deposits, key returns, and key forfeitures.

Download the Key Deposit Form (Excel)

Instructions

  1. On the form, select the transaction type: Key Deposit, Forfeit of Key Deposit or Refund of Key Deposit.  A separate form for each type of transaction is required.
  2. Enter Department ID.
  3. Complete Campus ID, Name, and Amount.
  4. Upload the form to the Bursar’s Office secure website.

How to upload this form

  1. Use the Bursar’s Office secure website.
  2. Login with your NetID.
  3. Add the name of your department in the first entry box.
  4. Select the “Key Deposits” button.
  5. Attach the file.
  6. Select “Upload File.”

The Bursar’s Office will receive notification once your upload is complete, and you will receive an email with the upload information. If you’re contacting our office regarding an upload file please reference the file ID number.

DWD Order Form

Posted on

DWD Order Form

"*" indicates required fields

This field is for validation purposes and should be left unchanged.

Contact Information

Name*

Order Details

Ship To Address*
*
Item Number
Order Qty
 

Request for Authorization to Transfer/Sell University Property to a Departing Employee’s New Institution Form

Posted on

Request for Authorization to Transfer/Sell University Property to a Departing Employee’s New Institution Form

Form used to transfer/sell university property to the new institution/employer of a departing employee.

Equipment can be purchased or transferred (zero-dollar cost transaction).

Download Request for Authorization to Transfer/Sell University Property to a Departing Employee’s New Institution (PDF)

Asset Loan Request Form

Posted on

Asset Loan Request Form

This form is submitted when a particular asset is desired by an outside (non-UW–Madison) party and can be potentially loaned out from the University, depending on a borrower-signed loan agreement. Submit this completed Asset Loan Request form to Property Control.

View Asset Loan Request Form (PDF)

Capital Equipment Fabrication Request Form

Posted on

Capital Equipment Fabrication Request Form

Use this form to request equipment fabrication for a unique, special purpose, stand-alone piece of equipment over 5000 USD. The completed form is sent to UW–Madison Property Control.

This field is for validation purposes and should be left unchanged.
Final destination of the equipment.
Equipment type(Required)
Select one.

Fabrication details

Sponsor details

Sponsor funded?
Sponsor titled?
Funding source information(Required)
If necessary, use the plus symbol to the right to add additional funding sources. Please make sure percentages add up to 100%.
Funding Source Worktag(s) (Gift/Grant/Program)
Funding Source Percentage (%)
 

Agreement and signatures

To the best of my knowledge, this equipment fabrication will result in a unique, special purpose, stand-alone piece of equipment. The total cost of material and supplies will be $5000 or greater and will have a planned useful life of more than one year.

During the fabrication period, I will code fabrication costs to "SC00406-Equpment-Fabrication" (the fabrications spend category) and the project ID provided by Property Control. Component parts will be attached to, or internal to the completed fabrication. Direct labor will be hands-on assembly labor and traceable to the equipment (e.g. Physical Sciences Lab). Direct labor will not include expenses such as design, salaries, or personnel expense, as these would be considered part of indirect costs.

When all costs have been paid and the fabrication is completed and placed into operation, I will contact Property Control so the equipment can be recorded for capitalization as an asset in the University accounting system.
Consent(Required)

Credit Letter

Posted on

Credit Letter

The University of Wisconsin – Madison is an agency of the State of Wisconsin and, as such, does not provide credit information, as we are statutorily required to pay for all legal purchase obligations. The State of Wisconsin has also enacted prompt pay legislation (Wisconsin Statute 16.528) which requires the University be responsible for the payment or dispute of invoices within a timely manner (30 days).

The letter linked below is the University’s response to a request for a credit application. It also includes UW–Madison’s tax-exempt information and ID numbers (including DUNS and UEI numbers) and may be used to respond to vendor inquiries.

VIew Credit Letter – NetID login required

Related resources

Department Purchasing Card Pre-Authorization Form

Posted on

Department Purchasing Card Pre-Authorization Form - Purchasing Card related

Approval is required before you can borrow a Department Purchasing Card from a Department Card Administrator to make authorized purchases. You can request approval using the Department Card Pre-Authorization Form.

Submit this form no more than five (5) days prior for a purchase request with a Department Card.

Reminder: Department Card usage is only for business-related, low-dollar, occasional purchases from local or online vendors. See Procedure 3013.7 for more details.

A new online approval process (through Kuali Build) launched June 16, 2026 for Department Purchasing Card Pre-Authorization.

Log in with your NetID and complete the information in the form. Your submitted request is sent to your supervisor for purchase approval. After supervisor approval, the Department Card Administrator (DCA) has a final approval step based on appropriateness of using the Department Card for the requested purchase.

Access Department Purchasing Card Pre-Authorization Form (Kuali)

Questions or issues with this form can be reported to Meghann Grove.