Have another UW employee book my travel

How to have UW-Madison employee book travel arrangements on behalf of another employee.

This role is often referred to as an “arranger” or “travel arranger” and is typically responsible for booking travel for most employees in their department.

How to designate an arranger

Designated Travel Arrangers have the ability to book lodging on behalf of employees and non-employees. The employee will need to assign a Travel Arranger in Concur.

This is an accordion element with a series of buttons that open and close related content panels.

Assign a travel arranger

Arranging travel for another employee

Before booking

The traveling employee must designate a travel arranger in the employee’s Concur profile.

When booking

The arranger should log into Concur, using their own credentials.

  1. Select “Profile”
    • Select “Act on behalf of another user”
    • Select “Choose a traveler”
  2. Book travel for the traveling employee

After booking

Select: “Done acting for others” under the Profile options


Travelers and departmental staff should contact their respective Divisional Business Office for policy or procedural questions.

Divisional Business Offices may e-mail uwtravel@bussvc.wisc.edu with questions.