How to have a UW–Madison employee book travel arrangements on behalf of other employees.
This role is most often referred to as a travel coordinator and, occasionally in Concur, an arranger or delegate. This individual is responsible for making travel arrangements on behalf of employees or non-employees.
How to designate a coordinator
Travel coordinators have the ability to coordinate travel (e.g. airfare, lodging, vehicle rental) on behalf of employees and non-employees. Both parties must have a Concur profile. (Concur Registration site)
Concur Online Booking
See “Booking for another employee online via Concur” webpage on the UW Administration website for instructions.
Fox Agent Booking
All profiled Concur users may contact a Fox agent to book on behalf of another traveler. The dedicated agent team can be reached at (608) 710-4172.
Travel Program and Concur training
This session is designed to introduce UW–Madison’s Managed Travel Program and online booking tool Concur to travelers and travel coordinators. Its purpose is to make managing profiles and booking in Concur as easy and efficient as possible. An overview of our contracted agencies, required travel vendors, and administrative group bookings will be provided. Recommended for frequent travelers and travel coordinators.
Policies and procedures
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Contact
Travelers and departmental staff should contact their Divisional Business Office for policy or procedural questions.
Divisional Business Offices may e-mail uwtravel@bussvc.wisc.edu with questions.