This guide details how to apply for a Shared Liability Card, proper card usage, and account management.
A UW–Madison Shared Liability Card, or Corporate Card, is a shared liability VISA credit card issued by U.S. Bank to University employees for UW–Madison business use only.
About the Shared Liability Card
Shared Liability Card benefits
The Shared Liability Card streamlines and automates travel and expense reimbursement for UW employees. Expenses are claimed in Workday and paid directly to U.S. Bank, by the University, on behalf of the cardholder.
VISA also offers several travel-related benefits, including travel and emergency assistance services and auto rental collision damage waivers.
How to get a Shared Liability Card
Employees applying for a Shared Liability Card must complete and submit the Shared Liability Card Request form in Workday. Complete details of the process are outlined in Procedure 3014.1 – Shared Liability Card Application and Account Management.
Before a Shared Liability Card application can be processed, the card applicant must complete Shared Liability Card Training. Find more information in the “Training” section on this page.
Activating the card
U.S. Bank will mail the card directly to the card applicant at the preferred address indicated on the card application. Cards are typically received 7-10 days after applications are processed.
Card activation steps:
- Call U.S. Bank Customer Service at (800) 344-5696 and follow the automated prompts.
- Sign the back of the card.
- Visit U.S. Bank’s Access Online to register and gain online access to the account.
- The “Organization Short Name” for the Shared Liability Card Program is “STWISC.”
Account use and management
Complete details of the Shared Liability Card use and account management are outlined in UW-3014 – Shared Liability Card Policy and Procedure 3014.1 – Shared Liability Card Application and Account Management.
Allowable use
The Shared Liability Card may only be used for expenses related to official University business. Use of the Shared Liability Card for personal purchases is prohibited.
Paying my balance
The University will pay U.S. Bank via Workday on your behalf for allowable, business-related expenses. See Procedure 3024.4 – Working with Shared Liability Card Transactions in Workday Expenses.
Access Online
Use the U.S. Bank transaction management tool to review Shared Liability Card activity, manage your account, and make payments.
Note: Registration required for new users; see Procedure 3014.1.
Lost/Stolen card
Report a lost or stolen Shared Liability Card to U.S. Bank Customer Service at (800) 344-5696.
Reporting fraud
Report suspected fraudulent activity to the U.S. Bank Fraud Prevention Unit at (800) 523-9078.
Account maintenance
Contact a Credit Card Administrator to request account maintenance (e.g., account closure, address changes, limit changes).
Training
Shared Liability Card Training is designed for Universities of Wisconsin employees applying to receive a Shared Liability Card. The course provides an overview of policies and procedures users are required to follow in order to use a Shared Liability Card, as well as reconciliation.
Course objectives:
- Recognize that all transactions must be reconciled, including personal transactions, within 60 days.
- Identify how to pay Shared Liability card personal expense balances.
- Summarize the reconciliation process.
This session takes approximately 30 minutes. Approved card applications will be processed after applicants complete the required training.
To access the course(s), please use the following navigation in Workday:
- From the Workday Menu, click the Learning app.
- Click Discover.
- Click Browse Learning.
- In the Browse Learning Content window enter “Shared Liability” into the Search field and click enter.
- Click UWS – Shared Liability Card Training and proceed with the onscreen prompts.
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Contact
Card Program Manager:
Meghann Grove
21 N. Park Street
Madison, WI 53715
(608) 262-3300
Credit Card Administrator:
Rebecca Lin
21 N. Park Street
Madison, WI 53715
(608) 265-1023
For general card-related questions, please contact pcard@bussvc.wisc.edu
U.S. Bank Customer Service:
(800) 344-5696
U.S. Bank Access Online Help Desk:
(877) 887-9260
U.S. Bank Fraud Investigations:
(800) 523-9078
If you believe your card was stolen, contact U.S. Bank Customer Service (above) and UW Police and Security at (608) 262-2957.