Purchasing Card News – September 2019

September 2019

Spread the Word!

This communication was distributed to the UW-Madison Purchasing Card Site Manager list.  To ensure our users stay informed, please forward this email to your cardholders and other staff as appropriate.  We appreciate your assistance!

2019 Purchasing Card Refresher Training

Each year, all purchasing cardholders and site managers are required to complete an online refresher training in order to maintain eligibility for the purchasing card program.  The 2019 Purchasing Card Online Refresher Training was distributed to site managers on September 3, 2019 with instructions to forward to their cardholders.  Backup site managers are not required to complete the training, but are welcome to do so if desired.  The deadline for completing the training is November 30, 2019.  Completion updates will be sent regularly.

Please access the 2019 Purchasing Card Online Refresher Training here.

Shop@UW:  Apple Punch-out Site Available

A new Apple punch-out site is available to Shop@UW customers as of September 1, 2019.  Similar to other punch-out pages, the Apple punch-out combines the usability of Apple’s commercial webpage with UW specific pricing and consolidated direct billing.  For more information, please see the Apple FAQ.  If you have any questions about the new punch-out, please contact shopuw@bussvc.wisc.edu.

UWSA Continuous Purchasing Card Audit

The UW System Administration Department of Internal Audit has completed another round of testing.  This review included 133 purchasing card transactions totaling $340K posted between 12/29/2018 and 06/28/2019.  The audit resulted in the issuance of 4 compliance warnings.  UW-Madison Accounting Services has been tracking audit data since the implementation of the warning/revocation policy in May 2017.  Over the course of two years, the top four audit finding categories are:

  1. Personal Purchases: 59 instances
  2. Lack of Adequate Business Purpose: 49 instances
  3. Policy Violation (e.g. travel policy, gift card policy, business meals policy): 18 instances
  4. Cardholder/Site Manager Approval (e.g. missing signatures/dates): 17 instances

UW-Madison Accounting Services has issued a total of 159 warnings and revoked 6 purchasing cards.


If you have questions, please contact pcard@bussvc.wisc.edu.