As of October 1, 2024, several changes were made affecting travel policy and expense reimbursement/payment approval guidance. These changes stem from the August 2024 update to the UW–Madison Remote Work Policy.
Purchasing Card
Travel and Card Policy Updates – July 2024
The Travel and Card team is pleased to announce several modifications to existing policies: Air Travel (UW-3016), Vehicle Use/Rental (UW-3019), Expense Reimbursement (UW-3024), and Non-payable/Non-reimbursable Expenses (UW-3026). This post includes a summary of the changes and impacts.
April 2024 Travel, Expense, and Card Policy Updates
The Travel and Card team is happy to announce updates and changes to the following policies: UW-3018 (Meals and Incidentals), UW-3022 (International Travel), UW-3024 (Expense Reimbursement), UW-3026 (Non-Payable/Non-Reimbursable Expenses), and UW-3075 (Official Functions and Expenses).
Purchasing Card News – April 2022
Purchasing Card (P-card) newsletter for April 2022. Info includes: updates fiscal year-end, more approvals required for single purchase increase limits greater than $5000, and audit findings.
Purchasing Card Post-System Close Reconciliation Form
The Purchasing Card Post-System Close reconciliation form is used to document purchasing card reconciliation when a transaction was not reconciled within 30 days and then posted to the general ledger without required cardholder verification and site manager approval.
Purchasing Card News – September 2021
Spread the Word! This communication was distributed to the UW-Madison Purchasing Card Site Manager and Purchasing Card Cardholder lists. To ensure all users stay informed, please forward this email to other staff as appropriate. We …
Purchasing Card News – July 2021
Spread the Word! This communication was distributed to the UW-Madison Purchasing Card Site Manager and Purchasing Card Cardholder lists. To ensure all users stay informed, please forward this email to other staff as appropriate. We …
Purchasing Card News – September 2020
Spread the Word! This communication was distributed to the UW-Madison Purchasing Card Site Manager and Purchasing Card Cardholder lists. To ensure all users stay informed, please forward this email to other staff as appropriate. We …
Purchasing Card News – July 2020
Spread the Word! This communication was distributed to the UW-Madison Purchasing Card Site Manager and Purchasing Card Cardholder lists. To ensure all users stay informed, please forward this email to other staff as appropriate. We …
Coming Soon: Purchasing Card Module
Purchasing Cardholders, Site Managers and Divisional Business Office Leadership, In conjunction with UW System Administration and UW Oshkosh, UW Madison staff have been working to implement the purchasing card module of PeopleSoft (SFS) for purchasing …