Petty Cash

A type of Custodian Fund used for handling small purchases that cannot be effectively handled by a purchasing card or check.


Petty Cash is generally used by campus departments for emergency payments. A Custodian and Reconciler are required.

Common tasks

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Open a petty cash fund

To open a petty cash fund, follow 200.7 Petty Cash Procedure

Use the following forms to open a petty cash fund:

You will need to use the NR Number Generator tool to generate a unique number for your new petty cash fund.

Access NR Number Generator

Maintain a petty cash fund

To maintain a petty cash fund, follow 200.7 – Petty Cash Procedure for the main tasks. In addition, the following tasks may need to be completed at times:

Change the custodian of a petty cash fund

Change the reconciler of a petty cash fund

Close a petty cash fund

To close a petty cash fund, please contact Cash Management via the Custodian Funds e-mail address (cstdnfnd@bussvc.wisc.edu) per 200.7 – Petty Cash Procedure.

Contact

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Financial Information Management
21 North Park Street, Suite 6201
Madison, WI 53715

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Phone: 608-263-2450