A type of Custodian Fund used for handling small purchases that cannot be effectively handled by a purchasing card or check.
Petty Cash is generally used by campus departments for emergency payments. A Custodian and Reconciler are required.
Common tasks
This is an accordion element with a series of buttons that open and close related content panels.
Open a petty cash fund
Follow instructions in the 3012.7 Petty Cash Procedure to open a petty cash fund.
Use the following forms to open a petty cash fund:
- Custodian Fund Request Form
- Custodian Fund Agreement Form
- Memorandum of Understanding (MOU) for Petty Cash
You will need to use the NR Number Generator tool to generate a unique number for your new petty cash fund.
Maintain a petty cash fund
View steps for the main tasks for maintaining a petty cash fund in 3012.7 Petty Cash Procedure.
The following tasks may need to be completed at times—the needed forms are listed underneath the task. See the procedure linked above for information on who needs to complete or sign each form and where the completed forms should be sent. (The forms will often have routing information listed as well.)
Change the custodian of a petty cash fund
- Custodian Fund Agreement Form
- Custodian Fund Accounting Form
- Memorandum of Understanding (MOU) for Petty Cash
Change the reconciler of a petty cash fund
Close a petty cash fund
Please email Cash Management via the Custodian Funds email address (cstdnfnd@bussvc.wisc.edu), per 3012.7 Petty Cash Procedure.
Policies and procedures
Memorandums of Understanding (MOUs)
Contact
Financial Information Management
Accounting Services
21 N. Park Street
Madison, WI 53715
cstdnfnd@bussvc.wisc.edu