Petty Cash

A type of Custodian Fund used for handling small purchases that cannot be effectively handled by a purchasing card or check.

Petty Cash is generally used by campus departments for emergency payments. A Custodian and Reconciler are required.

Common tasks

This is an accordion element with a series of buttons that open and close related content panels.

Open a petty cash fund

Follow instructions in the 3012.7 Petty Cash Procedure to open a petty cash fund.

Use the following forms to open a petty cash fund:

You will need to use the NR Number Generator tool to generate a unique number for your new petty cash fund.

Access NR Number Generator

Maintain a petty cash fund

View steps for the main tasks for maintaining a petty cash fund in 3012.7 Petty Cash Procedure.

The following tasks may need to be completed at times—the needed forms are listed underneath the task. See the procedure linked above for information on who needs to complete or sign each form and where the completed forms should be sent. (The forms will often have routing information listed as well.)

Change the custodian of a petty cash fund

Change the reconciler of a petty cash fund

Close a petty cash fund

Please email Cash Management via the Custodian Funds email address (, per 3012.7 Petty Cash Procedure.


Financial Information Management
Accounting Services

21 N. Park Street
Madison, WI 53715