Contingent Checking Accounts

Accounts used to pay authorized vendors by check when the purchasing card (P-Card) cannot be used and when the Accounts Payable process is not an option.


Contingent checking accounts are generally used by departments with rural locations throughout the state to pay authorized vendors by check. A Custodian, Reconciler, and Signers are required.

Common Tasks

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Open a contingent checking account

Follow steps in 3012.3 – Contingent Checking Account Procedure to open a contingent checking account.

Use the following forms and Memorandums of Understanding (MOUs) to open a contingent checking account:

You will need to use the NR Number Generator tool to generate a unique number for your new contingent checking account.

Access NR Number Generator

Maintain a contingent checking account

View the main tasks for maintaining a contingent checking account in 3012.3 – Contingent Checking Account Procedure.

Use the following forms to maintain a contingent checking account:


The following tasks may need to be completed at times—the needed forms are listed underneath the task. Please see 3012.3 – Contingent Checking Account Procedure for information on who needs to complete or sign each form and where the completed forms should be sent. (The forms will often have routing information listed as well.)

Increase or decrease the authorized amount of a contingent checking account

Increase or decrease the check limit on a contingent checking account

Add or remove a Signer(s) on a contingent checking account

Order checks for a contingent checking account

Change a custodian for a contingent checking account

Change a reconciler for a contingent checking account

Change the name of a contingent checking account

Change the mailing address on the bank statement of a contingent checking account

Change US Bank SinglePoint access

Close a contingent checking account

Follow steps in 3012.3 – Contingent Checking Account Procedure to close a contingent checking account.

The following forms are used in the process to close a contingent checking account:

Contact

Financial Information Management
Accounting Services

21 N. Park Street
Madison, WI 53715
cstdnfnd@bussvc.wisc.edu