Funds used to operate retail operations and cash registers.
Change Funds are often used by campus departments when change is a need for retail operations. A Custodian and Reconciler are required.
Common tasks
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Open a change fund
Follow the steps outlined in 3012.6 Change Fund Procedure to open a Change Fund.
Use the following forms to open an change fund:
- Custodian Fund Request Form
- Custodian Fund Agreement Form
- Bank Deposit Slip Order Form
- Plastic Bank Bag Order Form
- Bank Account Website Access Form (US Bank SinglePoint)
- Memorandum of Understanding (MOU) for Change Funds
You will need to use the NR Number Generator tool to generate a unique number for your new change fund.
Maintain a change fund
View steps for the main tasks for maintaining a Change Fund in 3012.6 Change Fund Procedure.
The following tasks may need to be completed at times—the needed forms are listed underneath the task. See the procedure linked above for information on who needs to complete or sign each form and where the completed forms should be sent. (The forms will often have routing information listed as well.)
Change the custodian or reconciler of a change fund
- Custodian Fund Agreement Form
- Custodian Fund Accounting Form
- Memorandum of Understanding (MOU) for Change Funds
Order more deposit tickets for a change fund
Order more plastic bank bags for a change fund
Add or change an armored car stop
Change US Bank SinglePoint access
Close a Change Fund
Please email Cash Management via the Custodian Funds email address (cstdnfnd@bussvc.wisc.edu), per 3012.6 Change Fund Procedure.
Policies and procedures
Memorandums of Understanding (MOU)
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Contact
Financial Information Management
Accounting Services
21 N. Park Street
Madison, WI 53715
cstdnfnd@bussvc.wisc.edu