Reimbursement

Reimbursement of fees

3024.8 Using UW Foundation Funding in Workday Expenses

Expenses may be charged to the Wisconsin Foundation Alumni Association (WFAA) when appropriate. e-Reimbursement Approvers are responsible for entering WFAA funding. Upon approval of the expense report, the claimant receives one payment from the University. Accounting Services then bills WFAA for their portion.

3025.2 Cash Advance Approval Process and Reconciliation

How to approve and reconcile a cash advance. Spend Authorizations for Cash Advance requests are submitted via Workday Expenses. Cash Advance requests are approved by a Driver Worktag Manager and an Expense Advance Repayment Specialist. Employee travelers must fully reconcile Cash Advances within 30 days of the end of the trip.

3024.5 How to Create, View, and Update External Committee Member Profiles in Workday

Procedure on the different ways non-employees AKA External Committee Members can be reimbursed for out-of-pocket travel and business expenses through Workday Expenses. Expense Data Entry Specialists request profiles for new External Committee Members and then create and submit expense reports on their behalf.  ECMs will receive a mailed check for payment unless the payment method is modified to wire transfer on the expense report.

3024.3 How to Find Expense Report Payment Details and Process Payment Void/Reissue Requests

This procedure describes how one receives a reimbursement payment. Payments are processed within 3-5 business days of an expense report’s final approval. Employees who receive their paychecks via direct deposit will receive their reimbursement payments via direct deposit as well. The payment will be a separate deposit from the employee’s regular paycheck. Non-employees and employees who do not have direct deposit will receive a check in the mail.