The FAA is gradually reducing flight capacity by approximately 10% at several major U.S. airports due to staffing shortages. Travelers may experience delays, re-routings, or cancellations over the coming week. If travel disruptions cause added costs outside of your control, these are reimbursable with department/Driver Worktag Manager approval. Airlines are offering flexibility for flight changes and refunds during this time.
Disbursements
Workday Expenses Central Audit – Data Enhancements
The Workday Expenses Centralized Audit web page hosts new expense report processing statistics, including actual daily average and median Expense Partner processing times for approved reports, along with the potential maximum processing time. This is part of ongoing improvements as the Travel and Card team strives to expand work capacity and customer service following challenges over the last few months.
Division of Business Services works to address expense reimbursement delays
Business Services is taking action to address ongoing delays in processing expense reimbursements and P-card transactions, acknowledging the strain these delays have placed on students and employees.
3024.2 How to Use “Hold” Business Purposes in Expense Reports and Identify Reports on Hold via Reporting
Procedure #3024.2; Rev.: 1 (Effective July 1, 2025) Related Policy: UW-3013 Purchasing Cards Policy, UW-3014 Shared Liability Cards Policy, UW-3024 Expense Reimbursement Policy Functional Owner: Accounting Services, Division of Business Services Contact: Expense Reimbursement Program …
Concur registration no longer available for new users
Concur self-registration is no longer available. Starting July 8, users will no longer need to register for Concur and will be granted access to the application based on their HR employment status. New users will not be able to access Concur until July 8. Other established users can book travel on their behalf during the interim.
Guidance on travel cancellations
There has been an increase in University travel cancellations due to the current financial uncertainty. Please reference the UW TravelWIse website for guidance on cancelling upcoming travel.
Policy Exception Approval Request Form
This form is used to request policy exception approval to allow for policy non-compliant transactions to be paid/reimbursed in Workday Expenses. Once submitted, the form is automatically routed to Expense Operations Leads contacts for approval.
How to obtain a policy exception for a noncompliant expense report or expense lines (Claimant/Cardholder/Submitter)
Instructions for a claimant/submitter on how to obtain a policy exception for a noncompliant expense report. Applies to UW–Madison expense reports.
How to review a policy exception request for an expense report (Expense Operations Lead)
Instructions for Divisional Business Office employees on how to review a policy exception for a noncompliant expense report. Applies to UW–Madison expense reports.
Travel and Card Policy Updates – October 2024
As of October 1, 2024, several changes were made affecting travel policy and expense reimbursement/payment approval guidance. These changes stem from the August 2024 update to the UW–Madison Remote Work Policy.