A new booking experience for Concur — the online tool used by University of Wisconsin employees to book individual university-sponsored travel — launches December 2, 2026. UW Administration is offering two webinars in December to cover the upcoming changes; webinar registration is through Workday.
Travel
How to Request a Policy Exception in Workday Expenses
UW employees can be reimbursed for out-of-pocket expenses related to UW business if these transactions meet certain policy requirements. If a non-compliant expense is incurred, reimbursement may be possible if a policy exception is allowed. …
UW–Madison Travel & Card Team launches new Expenses Q&A series
The Workday Expenses Q&A series is an optional opportunity to learn tips and tricks, best practices, and frequent audit findings. There will also be time for attendees to ask their own questions of the team. Attendance is open to all UW employees who work with Workday Expenses. Each Q&A session is an hour long and sessions will be recorded.
FAA Travel Advisory: Potential Flight Delays
The FAA is gradually reducing flight capacity by approximately 10% at several major U.S. airports due to staffing shortages. Travelers may experience delays, re-routings, or cancellations over the coming week. If travel disruptions cause added costs outside of your control, these are reimbursable with department/Driver Worktag Manager approval. Airlines are offering flexibility for flight changes and refunds during this time.
Workday Expenses Central Audit – Data Enhancements
The Workday Expenses Centralized Audit web page hosts new expense report processing statistics, including actual daily average and median Expense Partner processing times for approved reports, along with the potential maximum processing time. This is part of ongoing improvements as the Travel and Card team strives to expand work capacity and customer service following challenges over the last few months.
Concur registration no longer available for new users
Concur self-registration is no longer available. Starting July 8, users will no longer need to register for Concur and will be granted access to the application based on their HR employment status. New users will not be able to access Concur until July 8. Other established users can book travel on their behalf during the interim.
Guidance on travel cancellations
There has been an increase in University travel cancellations due to the current financial uncertainty. Please reference the UW TravelWIse website for guidance on cancelling upcoming travel.
Travel and Card Policy Updates – October 2024
As of October 1, 2024, several changes were made affecting travel policy and expense reimbursement/payment approval guidance. These changes stem from the August 2024 update to the UW–Madison Remote Work Policy.
Travel and Card Policy Updates – July 2024
The Travel and Card team is pleased to announce several modifications to existing policies: Air Travel (UW-3016), Vehicle Use/Rental (UW-3019), Expense Reimbursement (UW-3024), and Non-payable/Non-reimbursable Expenses (UW-3026). This post includes a summary of the changes and impacts.
Travel agency transition to Fox World Travel is complete
The transition of individual travel services to Fox World Travel is live as of July 1, 2024. Any upcoming, previously booked reservations with Travel Incorporated were moved to Fox World Travel. All new reservations should be booked with Fox World Travel or in Concur.