As of October 1, 2024, several changes were made affecting travel policy and expense reimbursement/payment approval guidance. These changes stem from the August 2024 update to the UW–Madison Remote Work Policy.
Travel
Exception Request for Business Travel Form
This form is to be used on a per-trip basis and be completed if the business traveler is requesting an exception from the travel policy (UW-3015) as it pertains to the remote work policy (UW-5087).
Travel and Card Policy Updates – July 2024
The Travel and Card team is pleased to announce several modifications to existing policies: Air Travel (UW-3016), Vehicle Use/Rental (UW-3019), Expense Reimbursement (UW-3024), and Non-payable/Non-reimbursable Expenses (UW-3026). This post includes a summary of the changes and impacts.
Travel agency transition to Fox World Travel is complete
The transition of individual travel services to Fox World Travel is live as of July 1, 2024. Any upcoming, previously booked reservations with Travel Incorporated were moved to Fox World Travel. All new reservations should be booked with Fox World Travel or in Concur.
Updates on travel agency transition to Fox World Travel
On July 1, 2024, UW System Administration’s required contracted vendor for individual travel, Travel Incorporated, will be replaced by Fox World Travel. Divisional travel coordinators must complete several time-sensitive tasks to prepare for the transition.
April 2024 Travel, Expense, and Card Policy Updates
The Travel and Card team is happy to announce updates and changes to the following policies: UW-3018 (Meals and Incidentals), UW-3022 (International Travel), UW-3024 (Expense Reimbursement), UW-3026 (Non-Payable/Non-Reimbursable Expenses), and UW-3075 (Official Functions and Expenses).
Transition from Travel Incorporated to Fox World Travel
On July 1, 2024, travel bookings managed by the Universities of Wisconsin required contracted vendor, Travel Incorporated, will be transitioned to Fox World Travel. Learn more on the TravelWIse agency transition webpage, which includes transition-specific webinar registration.
Travel Policy Updates – Fall 2023
Various elements of UW–Madison travel policies and web content needed changing to match UW System policy and other important changes (i.e., vehicle contract changes). Noted changes are effective immediately.
Travel and Expense Reimbursement Updates – July 2023
Several travel and expense policy changes went into effect July 1, 2023. The modified policies include Air Travel, Vehicle Use/Rental, and Official Functions and Expenses. Additionally, new student lodging account codes and expense type are now in production.
New UW-Madison Travel Manager
The Travel and Card Team is excited to welcome Terry Wilson as our new Travel Manager! Terry joins us from Fox World Travel where he spent the last nine years in project management and after-hours …